Grants and Sponsorship Program Manager

2 weeks ago


Rockville, Maryland, United States Ultimate Staffing Full time

Ultimate Staffing is currently seeking a dedicated professional for a long-term, full-time TEMPORARY position as a Sponsorship & Grants Coordinator. This role primarily offers REMOTE work flexibility, with a requirement to attend the office bi-weekly. The compensation for this position ranges from $33 to $36 per hour, based on the candidate's experience.

The individual in this position will be responsible for the effective oversight of sponsorships and the administration of federal grants for both in-person and virtual conferences.

Key Responsibilities:

  • Develops guidelines and compliance protocols for conference stakeholders related to the fundraising process, including grants and sponsorships. Prepares necessary documentation and fundraising materials.
  • Provides training to volunteer organizers on the proper allocation of sponsorship funds while ensuring adherence to spending regulations.
  • Advises volunteer conference chairs on best practices for grant submissions and fundraising initiatives.
  • Maintains comprehensive records and files for both federal and private sponsorship activities. Collaborates with the accounting team to ensure accurate financial reporting on all awards and sponsorships, tracking received and pending funds while noting sponsor stipulations. Completes and submits post-event program and financial reports to sponsors.
  • Oversees the sponsor benefits brochure and manages sponsor contracts and agreements, ensuring the fulfillment of benefits.
  • Coordinates the preparation, assembly, and submission of federal grant applications; offers guidance to organizers regarding non-federal grant application requirements and other funding requests.
  • Drafts policies and procedures for the screening, selection, notification, and distribution of federally funded travel awards, both pre and post-award.

Qualifications:

  • 3-5 years of experience in grant and sponsorship administration and reporting.
  • Proficient knowledge and capability to apply for conference funding from NIH, foundations, and corporate entities.
  • Ability to meet deadlines while maintaining composure in high-pressure situations.
  • Familiarity with sponsorship and fundraising techniques, strategies, and budget preparation.
  • Proficient in MS Office, Adobe, and database management; experience with project planning and sharing software is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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