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Administrative Support Specialist

2 months ago

Highland, United States San Manuel Band of Mission Indians Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at San Manuel Band of Mission Indians. As a key member of our department, you will be responsible for providing administrative support to our leadership and team members, ensuring the efficient operation of our office.

Key Responsibilities
  1. Administrative Support: Provide administrative assistance to department leadership, including maintaining records, ensuring confidential information is secure, and inputting, tracking, and filing records for department team members.
  2. Payroll and Compliance: Prepare and monitor payroll reporting, assist with payroll responsibilities, and maintain all information entered onto department databases, including variances, leave of absence, and department payroll compliance tracking.
  3. Slot Machine File Management: Input, track, and maintain slot gaming machine file paperwork into an electronic filing system for regulatory compliance, create and deploy slot machine identifiers for asset inventory control, and organize documentation for internal and external audits.
  4. Asset Record Audits: Perform daily audits of asset records to ensure inventory accuracy, identify and report discrepancies to management, and collaborate with the team to streamline storage processes.
  5. Office Supply Management: Maintain department office supply inventory and place orders as needed, enter and follow-up on work orders and maintenance requests related to office needs.
Requirements
  • High School diploma or GED required
  • Associate degree or equivalent in computer software and/or business administration classes preferred
  • Minimum five (5) years of related administrative and/or casino experience required
  • Intermediate proficiency in Microsoft Outlook, PowerPoint, Word, and Excel required
  • Ability to navigate and use the internet for projects
  • Proactive and resourceful, with the ability to work autonomously
  • Polished and professional demeanor, with exceptional verbal and written communication skills
  • Highly organized, with strong strategic prioritization, planning, and time management skills
  • Ability to exercise utmost discretion with confidential information