Administrative Assistant
2 months ago
If you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewarding
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.Essential Duties and Responsibilities
- Preparing reports and maintaining appropriate filing systems.
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Performs other duties as assigned
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Requirements;
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Education and/or work Experience:
- High School degree;
- additional qualification as an Administrative assistant or Secretary will be a plus.
Environmental Factors/Physical Demands:
Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to bending, reaching, kneeling, stooping and lifting up to thirty (30) pounds.
Full Sail is an Equal Opportunity Employer.
-
Administrative Assistant
5 days ago
Winter Park, Florida, United States Hearst Full timeJob SummaryThe News Administrative Assistant will provide administrative support to the News Department, ensuring the smooth operation of the newsroom. This role will serve as a liaison between the News Department and other station departments, providing a high level of customer service and support.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Assistance
1 month ago
Winter Haven, Florida, United States Spherion Full timeSpherion Staffing in Lakeland has partnered with a local college who is looking for an administrative assistant to join their growing team. Highlights: Monday-FridayDay ShiftResponsibilities:- General administrative duties- Provide excellent customer service to individual clients (in various industries)- Maintain client communication- Obtain an understanding...
-
Student Financial Assistance Administrator
1 week ago
Winter Park, Florida, United States Full Sail University Full timeJoin Full Sail University and discover a rewarding career where you can contribute to the community while enhancing your professional skills. We offer a dynamic work environment that values creativity and innovation, alongside competitive benefits. As a key member of our team, you will oversee the financial aid process for online students from enrollment...
-
Administrative Operations Specialist
1 week ago
Winter Park, Florida, United States Family First Firm Full timeJob OverviewThe Operations Management Associate is essential for maintaining the seamless functionality of our organization. This role involves overseeing various administrative functions, vendor management, IT support coordination, and enhancing interdepartmental communication. The ideal candidate will exhibit exceptional organizational capabilities, adept...
-
Administrative Operations Specialist
1 week ago
Winter Park, Florida, United States Family First Firm Full timeJob OverviewThe Operations Coordinator is essential for maintaining the seamless functioning of our organization. This role involves overseeing various administrative responsibilities, managing vendor relationships, providing IT support, and ensuring effective communication across departments. A high degree of organization, problem-solving capabilities, and...
-
Administrative Operations Specialist
4 days ago
Winter Park, Florida, United States Family First Firm Full timeJob OverviewThe Office Management Coordinator is essential in facilitating the efficient functioning of our organization by overseeing various administrative functions, managing vendor relationships, providing IT assistance, and enhancing interdepartmental communication. This role demands exceptional organizational abilities, adept problem-solving skills,...
-
Accounts Receivable Assistant
1 week ago
Winter Park, Florida, United States Creative Financial Staffing Full timeCredit Administration Associate$19.00-$20.00/hourEntirely OnsiteCompany OverviewFor over four decades, we have been a prominent leader in the distribution of shooting sports and firearms products, recognized for our outstanding service, innovation, and dependability. Since our inception in the late 1970s, we have established ourselves as a vital entity in...
-
Accounts Receivable Assistant
1 week ago
Winter Park, Florida, United States Ultimate Staffing Full timePOSITION TITLE:Credit AssistantSUPERVISOR:Credit ManagerPOSITION OVERVIEW:The Credit Assistant plays a crucial role in delivering administrative assistance to the Credit Department. Key responsibilities include:1. Performing essential clerical tasks to ensure smooth operations.2. Conducting thorough research to support credit evaluations.3. Assisting in the...
-
Credit and Collections Assistant
5 days ago
Winter Park, Florida, United States Creative Financial Staffing Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Credit and Collections Assistant to join our team at Creative Financial Staffing. As a key member of our Credit Department, you will provide essential administrative support to our Credit Manager, ensuring smooth operations and maintaining customer credit files.Key ResponsibilitiesProvide...
-
Medical Assistant Team Lead
4 days ago
Winter Park, Florida, United States CENTRAL FLORIDA MEDICAL & CHIROPRACTIC CENTER, INC. Full timeJob Title: Medical Assistant SupervisorThe Central Florida Medical & Chiropractic Center, Inc. is seeking a highly skilled Medical Assistant Supervisor to oversee and coordinate the daily activities of a team of medical assistants within our healthcare facility.Job Summary:The Medical Assistant Supervisor will manage and lead a team of medical assistants,...
-
Credit Operations Assistant
1 week ago
Winter Park, Florida, United States Ultimate Staffing Full timePOSITION SUMMARY:This role is essential in delivering administrative assistance to the Credit Department. Key responsibilities include:Executing clerical tasks to maintain organized records.Conducting research to support credit evaluations.Assisting in the preparation of financial documentation.Collaborating with team members to enhance departmental...
-
Dental Assistant
4 days ago
Winter Park, Florida, United States Goodwin Dentistry and Medicine Full timeAbout Goodwin Dentistry and Medicine At Goodwin Dentistry and Medicine, our vision is to inspire hope and promote whole health through ideal patient care. We are a well-established private practice serving Winter Park and Central Florida communities for over 60 years. Our growing practice provides an unmatched opportunity to build the career of your dreams....
-
Administrative Operations Coordinator
3 days ago
Winter Garden, Florida, United States Community Health Centers Full timeAbout the RoleThis is an exciting opportunity to join the team at Community Health Centers as an Administrative Operations Coordinator. As a key member of our operations team, you will provide administrative support to our executive team and leadership, ensuring the smooth operation of our organization.Key ResponsibilitiesAdministrative Support: Provide...
-
Administrative Coordinator
1 week ago
Winter Springs, Florida, United States ITI Engineering Full timeAbout ITI Engineering: ITI Engineering is a recognized leader in providing innovative software, hardware, and engineering solutions within the aerospace defense sector. Our company specializes in designing and manufacturing tailored hardware and software products that cater to both aerospace and commercial clients, supporting the most advanced fighter...
-
Construction Project Administrator
4 days ago
Winter Garden, Florida, United States Johnson-Laux Construction Full timeCONSTRUCTION PROJECT ADMINISTRATORJohnson-Laux Construction is seeking a proficient Project Coordinator to support our operations in the construction sector.This position entails providing assistance to Project Engineers, Project Managers, and Senior Leadership in project management and administrative functions. The ideal candidate should possess a solid...
-
Administrative Support Specialist
1 week ago
Winter Haven, Florida, United States ComForCare Home Health Care - Florida Winter Haven Full timeJob OverviewBenefits:Performance-based bonusesEmployee discountsCareer advancement opportunitiesPaid time offProfit sharingTraining and development programsCompetitive salaryWellness resourcesJoin our dedicated team at ComForCare Home Health Care, where we treat our employees like family. We celebrate achievements and foster a fun work environment, all while...
-
Administrative Support Specialist
18 hours ago
Winter Garden, Florida, United States UnitedHealth Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Clinical Administrative Coordinator to join our team at UnitedHealth Group. In this role, you will be responsible for managing administrative intake of members, working with hospitals, clinics, and facilities to manage requests for services, and processing incoming and outgoing referrals and...
-
Winter Haven, Florida, United States Human Capital Resources and Concepts Full timeHuman Capital Resources and Concepts is in search of a dedicated and detail-focused Talent Acquisition and Administrative Coordinator to enhance our team. This position encompasses overseeing recruitment initiatives and executing various administrative responsibilities to bolster the HR department. The perfect candidate will possess a robust understanding of...
-
Office Administration Coordinator
1 week ago
Winter Springs, Florida, United States Joshua Dike - State Farm Agent Full timeJob OverviewPOSITION SUMMARY:Joshua Dike - State Farm Agent is in search of a detail-oriented and proactive individual to manage administrative tasks and assist insurance professionals in attracting and retaining clients. As an Office Administration Coordinator with our agency, your meticulousness, commitment to customer engagement, and sales orientation...
-
Administrative Support Specialist
1 week ago
Winter Haven, Florida, United States Nesco Resource Full timePosition Overview:We are seeking a skilled Administrative Support Specialist for a local Non-Profit organization. The primary responsibilities encompass various office functions, ensuring prompt and professional responses to both internal and external inquiries.To excel in this role, candidates must demonstrate exceptional organizational skills and a...