Office Operations Specialist

2 weeks ago


Eden Prairie, Minnesota, United States Arctic Wolf Co Full time

About Arctic Wolf

Arctic Wolf stands at the forefront of the cybersecurity sector, recognized for its exceptional security operations and innovative approach. Our commitment to delivering outstanding experiences for both customers and employees has earned us numerous accolades.

Our Mission

We aim to eliminate cyber risk, and we are in search of an Executive Assistant to contribute to this mission.

Key Responsibilities

  • Manage all incoming phone communications and direct them appropriately.
  • Handle the processing of incoming and outgoing mail, deliveries, and shipments.
  • Review and assess incoming memos and submissions, distributing them as necessary.
  • Sort and distribute incoming emails, messages, and other correspondence.
  • Assist in the preparation for meetings, both virtual and in-person.
  • Welcome visitors and coordinate meeting schedules for them.
  • Utilize various software tools, including word processing, spreadsheets, databases, and presentation applications.
  • Collaborate with stakeholders to plan and execute office events.
  • Prepare and submit expense reports accurately.

Required Skills and Experience

  • A minimum of 5 years of experience in a professional office environment.
  • Proficient in MS Outlook, Word, OneNote, PowerPoint, Excel, and various cloud-based applications.
  • Experienced in online travel booking.
  • Skilled in event planning and project management.
  • Capable of drafting executive-level correspondence.
  • Ability to respond promptly to urgent requests with same-day turnaround.
  • Responsive to less urgent inquiries, providing clear timelines for responses.
  • Strong multitasking and prioritization skills.
  • Ability to lift or move items weighing up to 50 pounds.
  • Efficient in managing a high volume of emails, texts, and phone calls.

Our Values

At Arctic Wolf, we believe that our success is driven by our commitment to customer satisfaction. We embrace diversity and inclusion, valuing the unique perspectives each employee brings to our organization. Our mission to protect sensitive data and mitigate cyber risk allows us to contribute positively to society.

Employee Benefits

  • Equity options for all employees.
  • Performance-based bonuses or commissions.
  • Flexible time off, including paid volunteer days and parental leave.
  • 401k matching program.
  • Comprehensive medical, dental, and vision insurance.
  • Health Savings and Flexible Spending Accounts.
  • Optional legal insurance.
  • Opportunities for training and career development.

Arctic Wolf is an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace. We ensure that all applicants receive fair consideration without regard to race, color, religion, sex, orientation, national origin, age, disability, or genetics.



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