Facilities Operations Coordinator

4 days ago


Seattle, Washington, United States TBG | The Bachrach Group Full time

Job Opportunity at TBG | The Bachrach Group


Job Summary:


  • We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at TBG | The Bachrach Group.
  • The successful candidate will be responsible for managing the day-to-day tasks of our 3rd party janitorial, maintenance, security, and garage staff.
  • They will interact and communicate with tenants to ensure maintenance and repairs are handled properly and efficiently.


Key Responsibilities:


  • Assist in managing the day-to-day tasks of the 3rd party janitorial, maintenance, security, and garage staff.
  • Interact and communicate with tenants to ensure maintenance and repairs are handled properly and efficiently.
  • Support tenant meetings through scheduling and agenda creation.
  • Maintain tenant and vendor contact lists.
  • Follow up with tenants to ensure satisfaction with tenant work requests.
  • Work with our third-party insurance certificate vendor to maintain current and complete certificates of insurance for all tenants and vendors.
  • Responsible for drafting and sending distribution email blasts to tenants.
  • Assist in planning tenant events.
  • Provide support to both Capital Projects and Asset Service Teams including project setup, budget revisions, invoice processing, etc.
  • Support Regional Leadership through meeting scheduling, expense report generation, and other administrative duties.
  • Participate in the ongoing development and support of our tenant workorder and preventative maintenance system.
  • Special projects/assignments as needed.


Requirements:


  • Bachelor's degree in Facility Engineering or a related technical field.
  • Knowledge of building systems, systems commissioning, and systems design.
  • Working knowledge in the field of property management, building design, and/or real estate, with an interest in lab space, highly desirable.
  • Excellent verbal and written communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with CAD, BMS systems, and maintenance work request systems a plus.
  • Client service-oriented attitude a must.
  • High attention to detail and organizational skills.
  • Proficient problem-solving, analytical, and ability to follow directions a must.


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