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Executive Administrative Coordinator

2 months ago

Chantilly, Virginia, United States General Dynamics Information Technology Full time

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:
None

Job Family:
Highly Compensated Administrative Services

Job Qualifications:

Skills:
Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

Experience:
7 + years of related experience

US Citizenship Required:
Yes

Job Description:
Embark on a career that is both rewarding and essential. As an Executive Administrative Coordinator, you will play a vital role in supporting our mission.

This position necessitates a minimum of seven (7) years of administrative or relevant experience along with a high school diploma. An active TS/SCI with Polygraph clearance is required.

KEY RESPONSIBILITIES:
1. Operate in a confidential environment, managing sensitive information daily.
2. Execute transactional tasks with precision, maintaining organization and multitasking effectively.
3. Engage with various stakeholders, including customers and team members, through various communication channels.
4. Manage incoming and outgoing correspondence efficiently.

As an Executive Administrative Coordinator, your daily tasks will encompass:
- Providing comprehensive executive support to the leadership team, working autonomously with general oversight from the Chief of Staff.
- Interacting with sponsor officers at all levels, ensuring professionalism and discretion.
- Managing calendars and scheduling with a thorough understanding of the executives' roles and responsibilities.
- Coordinating appointments and events, resolving conflicts based on the executive's priorities.
- Disseminating executive calendars to relevant staff and liaising with senior executives for seamless integration.
- Overseeing check-in/out procedures for new resources and managing shared drives and access requests.
- Administering time and attendance for the group, ensuring timely completion of timesheets.
- Composing and editing correspondence on behalf of senior executives, tracking ongoing projects and maintaining records management systems.

QUALIFICATIONS FOR SUCCESS:
- Active TS/SCI with Polygraph security clearance.
- High school diploma and seven (7) years of relevant experience or an equivalent combination of education and experience.
- Flexible work schedule, with availability during core hours.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to perform tasks with minimal supervision while collaborating with team members.

BENEFITS:
Our comprehensive benefits package includes a variety of medical plan options, dental and vision plans, and a 401(k) plan with company matching. We prioritize work/life balance by offering flexible work weeks and various paid time off plans.

At General Dynamics Information Technology, we are committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.