Senior Administrative Assistant
2 days ago
Systems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG).
Job Summary:The successful candidate will provide executive administrative support to the Director, Principal Deputy Director, Deputy Director, Chief of Staff (CoS) and Technical Director of MID, including managing their calendars, schedules, and travel. The ideal candidate will have a strong background in administrative processes for DoD, IC, and NRO office communications and IT equipment.
Key Responsibilities:- Provide executive administrative support to senior leadership, including managing calendars, schedules, and travel.
- Independently operate and interact with various DoD and IC agencies to coordinate complex executive meetings and conferences.
- Have a strong background in administrative processes for DoD, IC, and NRO office communications and IT equipment.
- Support, manage, and monitor incoming and outgoing electronic and physical communications on behalf of senior leadership.
- Place, answer, screen, direct, and refer telephone calls to the appropriate personnel and follow up on all messages to ensure adequate resolution of issues or concerns.
- Create presentation materials for various audiences and be responsible for associated documentation.
- Manage the workflow of critical issues within a continuously changing schedule and provide support for special projects.
- Track and monitor ongoing MID projects and initiatives as directed.
- Maintain an efficient Front Office (FO) environment.
- Prepare VIP visits by initiating or passing any needed security clearances through the NRO Visitor Request system.
- Submit badging system requests and escort visitors as needed.
- Make travel arrangements and process travel accountings for senior personnel, including making and submitting passport and visa requests, making and submitting plane, hotel, and/or car reservations, completing or giving guidance on travel accountings, preparing, coordinating, and monitoring correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel, and sending clearance requests for travel certifications as required.
- Initiate and track all FO acquisition requests to arrange for the purchase of administrative supplies.
- Perform back-up administrative duties across MID as needed.
- Active TS/SCI with Polygraph
- 4+ years of relevant functional administrative/executive assistant experience
- High School Diploma or GED Equivalent
- Working knowledge of Microsoft Office Suite of products to include Outlook, Word, and Excel
- Ability to operate and perform in a Multi-Tasking Environment
- Able to interact in a professional manner with senior leadership across all levels of government and industry
- 9+ years of experience in a related discipline
- 5+ years of NRO experience (or IC Equivalent)
-
Senior Administrative Assistant
3 weeks ago
Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full timeJob Title: Senior Administrative AssistantSystems Planning and Analysis, Inc. (SPA) is seeking a highly skilled and experienced Senior Administrative Assistant to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG).Job Summary:The successful candidate will provide executive administrative support to the...
-
Administrative Assistant Senior
2 days ago
Chantilly, Virginia, United States Quantech Services Full timeJob Title: Senior Admin SpecialistQuantech Services is seeking a highly skilled and experienced Senior Admin Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to senior management, including...
-
Senior Administrative Assistant
3 weeks ago
Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full timeJob Title: Senior Administrative Support SpecialistSystems Planning and Analysis, Inc. (SPA) is seeking a highly motivated and customer-oriented Senior Administrative Support Specialist to join our Rushmore FOS team supporting the Mission Integration Directorate Front Office Group (MID/FOG).Responsibilities:Provide executive administrative support to the...
-
Senior HR Administrative Assistant
1 day ago
Chantilly, Virginia, United States Omniscius Consulting Full timeJob SummaryWe are seeking a highly skilled and experienced Senior HR Administrative Assistant to join our team at Omniscius Consulting. The successful candidate will provide administrative support to the HR department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesProvide executive office support, including editing and...
-
Senior Administrative Coordinator
3 weeks ago
Chantilly, Virginia, United States Acclaim Technical Services Full timeSenior Administrative AssistantAcclaim Technical Services is seeking a highly skilled and experienced Senior Administrative Assistant to join our team.Key Responsibilities:Provide critical support to senior management, including authoring and reviewing correspondence, drafting documents, and building briefing packages.Analyze metrics and provide summary...
-
Senior Administrative Coordinator
1 day ago
Chantilly, Virginia, United States System One Holdings, LLC Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Coordinator to provide exceptional support to our senior executive leadership team. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently with minimal supervision.Key...
-
Administrative Assistant
2 days ago
Chantilly, Virginia, United States STEM Solutions Full timeJob Title: Senior Administrative AssistantSTEM Solutions is seeking a highly skilled and experienced Senior Administrative Assistant to provide support to our BPO/ODIR/MS staff. The ideal candidate will have a strong background in administrative services, excellent communication skills, and the ability to work independently with minimal guidance.Key...
-
Senior System Administrator
1 day ago
Chantilly, Virginia, United States NewGen Technologies (Maryland) Full timeJob Title: Senior System AdministratorNewGen Technologies is seeking a highly skilled Senior System Administrator to support the Intelligence Community in providing technical support for the customer's system test and integration lab, and customer production environment.The ideal candidate will have a strong background in system administration, with...
-
Senior Administrative Associate
2 days ago
Chantilly, Virginia, United States California Creative Solutions Inc. Full timeJob SummaryCalifornia Creative Solutions Inc. is seeking a highly skilled Senior Administrative Associate to join our team. This role will provide administrative support to senior management, including drafting and reviewing correspondence, coordinating meetings and events, and maintaining office operations.Key Responsibilities:Draft and review...
-
Senior Administrative Support Specialist
4 weeks ago
Chantilly, Virginia, United States Systems Planning and Analysis, Inc Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Support Specialist to join our team at Systems Planning and Analysis, Inc. This role will provide executive administrative support to the Director, Principal Deputy Director, Deputy Director, Chief of Staff, and Technical Director of the Mission Integration Directorate Front...
-
Acquisition Administrator Senior
2 days ago
Chantilly, Virginia, United States Arcfield Full timeJob Title: Acquisition Administrator SeniorOverviewArcfield is a leading provider of digital transformation, space mission engineering, and launch assurance services. We are seeking an experienced Acquisition Administrator Senior to join our team.ResponsibilitiesCollaborate with stakeholders to ensure timely handling of acquisition actions and effective...
-
Administrative Assistant IV
4 weeks ago
Chantilly, Virginia, United States General Dynamics Information Technology Full timeJob Title: Administrative Assistant IVDiscover a career that is challenging, impactful, and mission-critical. As an Administrative Assistant IV, you will play a critical role in supporting the investigations division front office, primarily to the two senior executives in the office.Key Responsibilities:Manage the workflow of continuously changing...
-
Senior Network Administrator
1 day ago
Chantilly, Virginia, United States A&M Technologies, Inc. Full timeA&M Technologies, Inc. Job DescriptionJob Title: Senior Network AdministratorJob Summary:A&M Technologies, Inc. is seeking a highly skilled Senior Network Administrator to support our National Security initiatives. The ideal candidate will have a strong background in DNS, DHCP, and IP Address Management (DDI) and be able to configure, maintain, and...
-
Senior Administrative Specialist
4 weeks ago
Chantilly, Virginia, United States Quantech Services Full timeJob Title: Senior Admin SpecialistQuantech Services is seeking a highly skilled Senior Admin Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our leadership and teams, ensuring the smooth operation of our office.Key Responsibilities:Provide executive office support, including editing and...
-
Senior Administrative Specialist
3 weeks ago
Chantilly, Virginia, United States Quantech Services Full timeJob Title: Senior Admin SpecialistQuantech Services is seeking a highly skilled Senior Admin Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our leadership and teams, ensuring the smooth operation of our office.Key Responsibilities:Provide executive office support, including editing and...
-
Senior Systems Administrator
1 day ago
Chantilly, Virginia, United States A&M Technologies, Inc. Full timeJob SummaryA&M Technologies, Inc. is seeking a highly skilled Senior Systems Administrator to support the Intelligence Community in providing technical support for the customer's system test and integration lab, and customer production environment.The successful candidate will provide hand-on support for the IT infrastructure and technical assistance and...
-
Executive Assistant to Senior Leadership
2 days ago
Chantilly, Virginia, United States The Midtown Group Full timeSenior Executive AssistantOur client, a prominent National Law Firm, is seeking a highly skilled Senior Executive Assistant to provide exceptional support to the Executive Team in their Northern Virginia HQ.This is a permanent position that requires a high level of discretion, confidentiality, and excellent interpersonal skills. The successful candidate will...
-
Senior Geospatial Systems Administrator
1 day ago
Chantilly, Virginia, United States Finch AI Full timeJob Summary:Finch AI is seeking a highly skilled Senior Geospatial Systems Administrator to join our team. As a key member of our geospatial systems team, you will be responsible for deploying, optimizing, and maintaining enterprise geospatial systems, including databases, tools, and applications. You will also provide user support and assist in security...
-
Senior Systems Administrator
1 day ago
Chantilly, Virginia, United States The Metamorphosis Group, Inc. Full timeJob SummaryThe Metamorphosis Group, Inc. is seeking a highly skilled Senior Systems Administrator to join our team. As a key member of our IT department, you will be responsible for designing, managing, and maintaining a multi-level processing and storage system that holds unique, highly classified data.Key ResponsibilitiesDesign and implement network,...
-
Senior System Administrator
3 weeks ago
Chantilly, Virginia, United States DANE LLC Full timeJob Title: Senior System AdministratorWe are seeking a highly skilled Senior System Administrator to join our team at DANE LLC. As a key member of our IT department, you will be responsible for maintaining the established standard operating environment (SOE) for desktops and remote devices, deploying patches, and more.Responsibilities:Support Microsoft...