Executive Administrator

1 month ago

Chantilly, Virginia, United States Apogee Integration LLC Full time
Job Summary

Apogee Integration LLC is seeking a highly motivated and organized Administrative Professional to provide senior executive support to our government and contractor leadership. The ideal candidate will be comfortable working in a dynamic front office team and thrive in a fast-paced environment.

Key Responsibilities
  • Manage calendars, schedules, and travel arrangements for the office Director and Deputy Director
  • Coordinate complex executive meetings and conferences, including travel to conferences and meetings as required
  • Support and manage incoming and outgoing electronic and physical communications on behalf of the Director, Office Directors, and Staff
  • Place, answer, screen, direct, and refer telephone calls to the appropriate personnel, and follow-up on all messages to ensure adequate resolution of issues or concerns
  • Create presentation materials for various audiences and be responsible for associated documentation (e.g. Meeting Minutes)
  • Manage the workflow of critical issues within a continuously changing schedule, and provide support for special projects
  • Track and monitor ongoing projects and initiatives as directed
  • Maintain an efficient Front Office (FO) environment
  • Prepare VIP visits by initiating or passing any needed security clearances through the NRO Visitor Request system
  • Submit badging system requests and escort visitors as needed
  • Initiate and track all FO acquisition requests to arrange for the purchase of administrative supplies
Requirements
  • Bachelor's degree and/or applicable experience supporting NRO or IC leadership
  • Experience in Functional Discipline (Administrative Support): ~15 years
  • Desired NRO Experience (or IC Equivalent): 5 Years
  • Proficiency in Microsoft Office tools, TIER, and/or SAP experience
What You'll Love About Apogee
  • Challenging work in support of US Intel Community - a Mission that Matters
  • Access to our cool ApogeePlex facility
  • Support for new ideas & encouragement to take risks
    • Professional Development Assistance (PDA)
    • Wicked smart and collaborative coworkers
    • Regular interfacing with company leadership
      • 401(k) with huge company match
      • Paid Time Off / Floating & Fixed Holidays
      • Medical, Dental, Vision
      • Health Savings Accounts / Dependent Care Flexible Spending Accounts
      • Life Insurance, Disability (Short and Long Term), Accidental Death and Dismemberment (AD&D)

Apogee's Mission

  • Be the PROVIDER of choice for government & commercial organizations with an unwavering commitment to responsiveness, accuracy, integrity, collaboration, and innovation
  • Be the EMPLOYER of choice committed to an open & transparent corporate atmosphere and progressive culture that attracts and empowers world-class professionals to explore cutting-edge technical solutions while fostering professional growth
  • Be the preferred SOURCE for cutting-edge Analytic Products, Systems & Software Engineering, Big Data Integration, IT and Business Services that directly contribute to customer success

Apogee is an M/F Disabled and Vet EEO/AA Employer

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