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Administrative Program Coordinator
2 months ago
Chenega Corporation is seeking a dedicated Program Assistant to provide vital support to the US Agency for International Development (USAID), specifically within the Middle East Bureau's Strategic Planning and Operations Vetting team.
We pride ourselves on fostering an environment that values our employees through a comprehensive benefits package, active management involvement, and a culture of teamwork and recognition for outstanding performance.
Key Responsibilities- Process all vetting requests in accordance with Vetting Support Unit (VSU) Standard Operating Procedures (SOPs) to ensure thorough completion of each task.
- Exhibit reliability and understanding of the assigned Mission Order related to vetting processes.
- Maintain accurate and current vetting trackers on a daily basis.
- Possess a detailed understanding of the vetting Mission/Bureau Orders pertinent to assigned programs.
- Demonstrate the necessary professional and technical skills required for the role.
- Anticipate challenges in task completion and propose effective solutions.
- Adapt to shifting priorities with ease.
- Communicate complex and sensitive information clearly and effectively.
- Utilize professional language in both official and informal communications.
Ensure customer needs are met by acknowledging and processing Partners' vetting requests promptly and accurately.
Customer Service Excellence- Deliver professional service to both internal and external stakeholders.
- Consistently follow up on customer inquiries and requests.
- Collaborate closely with the Program Manager, colleagues, and government representatives.
- Assist in identifying, analyzing, updating, and managing various administrative functions, including project tracking, data analysis, documentation, and budget oversight.
- Perform clerical duties such as filing, maintaining libraries, supporting portfolio reviews, handling information requests, and scheduling meetings.
- Effectively manage multiple priorities through strong organizational and communication skills.
- Provide regular updates and status reports to the internal management team.
- Must be present onsite at least three days per week as directed.
- High School Diploma.
- A minimum of one year of experience in professional administrative support.
- Ability to obtain Facility Access Clearance.
- Proficiency in Microsoft Office Suite, internet navigation, email applications, and database management.
- Strong communication and organizational abilities.
- Ability to work independently as well as collaboratively.
- Capable of managing tight deadlines and handling multiple detail-oriented tasks.
- Effective interpersonal skills, particularly with senior leadership.
Salary will be determined based on skills, qualifications, and available funding.
Teleworking is permitted, with the requirement of being onsite three days a week or more.
