Accounts Receivable Coordinator

2 weeks ago

Charlotte, North Carolina, United States Century Cabinets Inc. Full time
Job Overview

Century Cabinets Inc. is a dynamic organization dedicated to delivering exceptional design-build solutions for both residential and commercial spaces. Our team of skilled professionals crafts high-quality products that stand the test of time. We invite you to explore a rewarding career with us.

Core Values

Positive Work Environment – We foster a culture of joy and collaboration, where learning and growth are integral to our daily activities.

Responsibility – We honor our commitments and support each other in achieving our collective objectives.

Commitment to Excellence – We view challenges as opportunities for improvement and strive to enhance our processes continuously.

Empowerment – Team members are encouraged to take initiative and drive positive change.

Creativity – We prioritize innovative thinking to differentiate ourselves in the market. Always ask, "How can we improve?"

Collaboration – We believe in the power of teamwork and prioritize our shared goals.

The Accounts Receivable Specialist will implement company policies and procedures related to accounts receivable, customer invoicing, contract management, and associated responsibilities.

Key Responsibilities:

  • Verify the accuracy of invoices against contracts; investigate and rectify any discrepancies, apply pre-paid deposits, and dispatch to clients.
  • Upload invoices for volume builders to their respective portals; send purchase orders as necessary for payment processing.
  • Maintain a log of customer deposits and allocate them to invoices per established guidelines.
  • Prepare daily bank deposits, record payments, and manage credit card transactions.
  • Process Return Merchandise Authorizations (RMAs) after consulting with sales personnel to confirm credit eligibility; seek approval from management and generate credit invoices in SyteLine.
  • Monitor overdue accounts and place clients on credit hold as directed by the Accounts Receivable Manager.
  • Oversee the lien process under the guidance of the Accounts Receivable Manager, which may involve gathering necessary documentation and coordinating with legal counsel for filing.
  • Request and issue Certificates of Insurance to clients as required.
  • Prepare and submit payment applications.
  • Investigate duplicate invoices, customer disputes, and short payments; validate customer back charges.
  • Perform general administrative tasks.
  • Execute other related duties as assigned.

Qualifications:

  • Exceptional verbal and written communication abilities.
  • Strong organizational skills with the capacity to manage multiple tasks.
  • Meticulous attention to detail.
  • Proficient in Excel.
  • Experience with accounting software, preferably Avalara, SyteLine, and Infor CloudSuite Industrial.

Education and Experience:

  • High school diploma or equivalent.
  • Minimum of 3 years of general accounting experience.
  • At least 3 years of experience in the construction or manufacturing sector.
  • Experience in accounts receivable and billing.

Physical Requirements:

This role is not physically demanding but requires prolonged periods of sitting, effective communication skills, and the ability to operate a computer and telephone.

Work Environment:
This is a full-time position within a corporate office setting.

Travel Requirements:
Minimal travel may be necessary for this role (less than 5%).

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