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Accounts Receivable Coordinator

2 months ago

Charlotte, North Carolina, United States HPS Full time
Position Overview:Comprehensive Accounts Receivable Management
  • Oversee collections and maintain the Accounts Receivable Aging report
  • Establish new customer accounts with a focus on sales tax compliance, conducting thorough research for credit limit evaluations
  • Authorize invoicing for shipped orders
  • Distribute monthly statements and perform account reconciliations
  • Upload invoices to various customer portals (approximately 15)
  • Process cash deposits including ACH, checks, and credit card transactions, ensuring accurate entry into the accounting system
  • Maintain customer records, including setting up new shipping locations and updating contact information
  • Provide backup support for front desk and phone inquiries
  • Handle high-volume processing across three distinct companies
  • Manage agent orders and commission calculations
  • Address a significant volume of emails
  • Organize and maintain filing systems
  • Conduct end-of-month reconciliations
  • Prepare reports for management on Accounts Receivable and weekly cash flow
  • Change server backup tapes as required
  • Be open to cross-training in other departments and providing support as needed

Key Considerations:

Availability for one Saturday per month is required during peak sales meeting seasons; the ability to multitask and manage frequent interruptions is essential, along with a strict no cellphone policy. Success in this role demands functioning effectively in a high-pressure, high-volume environment.

Company Highlights:

HPS is a stable, family-owned enterprise with a 44-year legacy in the industry.

We offer competitive benefits and a robust 401k program.

Our workforce comprises highly skilled professionals across all divisions.

About HPS:

HPS is a well-regarded, privately owned distributor specializing in hydraulic, pneumatic, and motion control products. With a rich history spanning 44 years, we are known for our customized sales strategies and reliable service. Our collective success is driven by the commitment of each team member, fostering collaboration across various departments such as sales, accounting, logistics, and management to achieve our goals efficiently.