Operations Coordinator for Copywriting Agency

1 week ago

Boca Raton, Florida, United States IntegrateUp Full time
Job Overview

Are you passionate about managing projects and ensuring that teams have the necessary resources to meet their deadlines and achieve high-quality results?

Do you thrive on optimizing workflows and processes to enhance efficiency?

Do you possess a background in digital marketing and online business operations?

If so, IntegrateUp is looking for you

We are seeking a part-time Operations Coordinator to assist in the growth of our copywriting agency. The ideal candidate will focus on streamlining internal operations, onboarding clients, and facilitating communication to ensure our team of copywriters has everything they need to deliver exceptional marketing copy on time.

IntegrateUp specializes in crafting sales copy packages for digital enterprises and brands, including marketing funnels, email campaigns, and various other marketing materials. As we expand our client base, we are eager to grow our team to accommodate the increasing demand for our services. Professionalism and adherence to established processes are crucial to our operations.

You will be an excellent fit if you are proactive, comfortable holding team members accountable for deadlines, and open to diverse viewpoints. Experience in the financial sector is advantageous.

As a key player, you will be responsible for:

  • Onboarding clients and ensuring they provide necessary assets for our copywriters to complete projects, including signing contracts and processing payments.
  • Overseeing client projects to guarantee that copywriters have the resources needed to meet project milestones and deadlines.
  • Creating accountability metrics, project timelines, and key performance indicators to keep the team aligned and informed.
  • Identifying and addressing any challenges that may hinder timely project completion.
  • Ensuring that writers adhere to our proven copywriting frameworks when developing marketing materials.
  • Participating in weekly project reviews to assess progress and ensure deadlines are met.
  • Conducting daily check-ins to monitor project status and resolve issues promptly.
  • Providing updates to the leadership team as required.
  • Auditing and refining internal processes to enhance efficiency and ensure timely project delivery.
  • Keeping clients informed about their project status to build confidence in our progress.
  • Following up with clients to evaluate the performance of marketing materials and identify additional needs.

To excel in this role, you should be:

  • Driven by a sense of urgency.
  • Highly organized and efficient.
  • A proactive self-starter who takes initiative.
  • Detail-oriented and diligent in double-checking work.
  • Exceptional in follow-through and solution-oriented.
  • Capable of working independently and making decisive choices.
  • A natural leader who is assertive and thrives in a fast-paced environment.
  • Skilled in managing relationships while ensuring accountability.

Additional qualifications include:

  • Availability to work within U.S. time zones.
  • Access to a reliable computer and internet connection.
  • A distraction-free work environment.
  • Knowledge of the financial industry is beneficial.
  • Experience with Notion, Asana, or Monday is a plus.

This position is not suitable for individuals who:

  • Require constant supervision to perform their duties.
  • Prefer a slow-paced work environment.
  • Lack a sense of urgency or commitment to excellence.
  • Are unable to work during U.S. EST hours.
  • Are uncomfortable with diverse political perspectives.
  • Have a negative view of the financial industry.

Software utilized by IntegrateUp includes Notion, Go High Level, Discord, and Google Drive.

We are committed to delivering high-quality work and maintaining a professional standard in all our operations.

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