Operations Coordinator for Copywriting Agency

2 weeks ago

Boca Raton, Florida, United States IntegrateUp Full time
Job Overview

Are you passionate about managing projects and ensuring that teams have the necessary resources to meet their objectives and deadlines?

Do you thrive on optimizing workflows and processes for maximum efficiency?

Do you possess experience in online marketing and digital enterprises?

If so, IntegrateUp is looking for you

We are in search of a part-time Operations Coordinator to assist in the expansion of our copywriting agency. The ideal candidate will focus on enhancing internal processes, onboarding clients, and facilitating communication to ensure our team of copywriters has everything they need to deliver high-quality marketing copy promptly.

IntegrateUp specializes in crafting compelling sales copy for digital brands, including marketing funnels, email campaigns, and various other marketing materials. With a growing client base, we are eager to expand our team to cater to the increasing demand for our services. Professionalism and adherence to established processes are paramount to our success.

You are an excellent fit if you are proactive, comfortable holding team members accountable for their responsibilities, and open to diverse viewpoints. Experience in the financial sector is advantageous.

Your strengths lie in developing and refining systems, and you are ready to take an active role in ensuring tasks are completed effectively. You set high standards for success and believe that 'good enough' is not sufficient.

If this resonates with you and you wish to contribute to a company that empowers successful online brands in launching profitable marketing campaigns, then this Operations Coordinator position is ideal for you.

Key Responsibilities
  • Onboard agency clients and follow up to ensure they provide necessary assets for copywriters to complete projects; manage contracts and invoicing.
  • Oversee all client projects to guarantee that copywriters have the resources needed to meet deadlines and project milestones.
  • Develop accountability metrics, project milestones, and KPIs to keep the team informed and on track.
  • Identify and eliminate obstacles to ensure timely project completion.
  • Ensure adherence to proven copywriting frameworks during the creation of marketing materials.
  • Participate in weekly project reviews to assess progress and ensure deadlines are met.
  • Conduct daily check-ins to monitor project status and resolve issues promptly.
  • Provide updates to the CEO as required.
  • Audit and streamline internal processes to enhance efficiency and facilitate timely project delivery.
  • Keep clients informed about their project status to maintain confidence in progress.
  • Follow up with clients to evaluate the performance of marketing materials and identify additional needs.
Qualifications

The ideal candidate will possess the following traits:

  • A strong sense of urgency in operations.
  • Exceptional organizational skills.
  • Efficiency in task execution.
  • A proactive approach with a willingness to take initiative.
  • Attention to detail and thoroughness.
  • Excellent follow-through capabilities.
  • A solution-oriented mindset.
  • Ability to work independently and take charge.
  • Comfort with direct communication and enforcing deadlines.
  • Accountability and a dislike for excuses.
  • Decisiveness in decision-making.
  • Leadership qualities.
  • Assertiveness and a fast-paced work ethic.
  • A passion for achieving results.
  • Strong interpersonal skills, with the ability to motivate others.
Additional Requirements
  • Availability to work within U.S. time zones.
  • Access to a reliable computer and internet connection.
  • A distraction-free work environment.
  • Familiarity with the financial industry is beneficial.
  • Experience with Notion is a plus (experience with Asana or Monday is also acceptable).
Not Suitable For
  • Individuals who require constant supervision.
  • Those who prefer a slow-paced work environment.
  • People lacking a sense of urgency.
  • Those who accept mediocrity.
  • Individuals who make excuses.
  • Those indifferent to achieving exceptional outcomes.
  • Individuals unavailable during U.S. EST hours.
  • Those uncomfortable with diverse political viewpoints.
  • Individuals with a strong aversion to the financial sector.
Tools Used by the Company

We utilize various software tools including Notion, Go High Level, Discord, and Google Drive.

About IntegrateUp

IntegrateUp is dedicated to helping online businesses and brands launch successful marketing campaigns by providing high-quality copy that converts.

Our founder has a proven track record in the industry, having significantly contributed to the growth of several successful enterprises.

We pride ourselves on our commitment to professionalism, quality work, efficiency, and accountability.

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