Procurement Operations Manager

2 weeks ago

Brooklyn, New York, United States Rising Ground Full time
Position Overview

About the Organization:
Rising Ground, established in 1831, has evolved from its origins as an orphanage to a leader in addressing community needs.

Our mission is rooted in the belief that everyone can flourish when provided with hope and opportunities. We offer compassionate support and effective pathways for positive transformation, impacting the lives of over 25,000 individuals annually.

With 101 programs across 138 locations in New York City and Westchester, we are committed to diversity, not only in our services but also in building a workforce that mirrors the communities we serve. Our headquarters is located in downtown Brooklyn.

Role Summary
The Procurement Operations Manager oversees the comprehensive acquisition of furniture, equipment, materials, supplies, and services for the agency. This role is pivotal in upholding the Rising Ground Procurement Policy, ensuring adherence to ethical standards and effective asset management for all acquisitions.

Key Responsibilities
  • Conduct sourcing activities for goods and services in alignment with the agency's procurement policy.
  • Analyze program and departmental needs to recommend strategies for new acquisitions; evaluate competitive pricing for various commodities and services.
  • Process requisitions from different departments, providing necessary guidance to program purchasers.
  • Facilitate training sessions for administrative and program staff on procurement policies and procedures.
  • Review and audit invoices related to purchase orders, ensuring accurate delivery and receipt of products.
  • Maintain ongoing communication with vendors to guarantee timely delivery and pricing consistency.
  • Keep detailed inventory records of agency assets, including furniture and electronics, for auditing and maintenance purposes.
  • Implement a new web-based purchasing workflow to enhance compliance and visibility in procurement processes, integrating with the agency's ERP system.

Additional Duties
  • Conduct site assessments to verify inventory management by staff.
  • Collaborate with contractors on-site to evaluate repair needs and facilitate bids or proposals for maintenance work.
  • Assist in planning and procurement for significant facility upgrades or renovations.
  • Participate in professional events to explore new products and technologies beneficial to the agency.
  • Handle emergency purchases for urgent needs as they arise.

Qualifications and Competencies
To excel in this role, candidates should demonstrate:
  • A minimum of six years of relevant experience, with at least two years in a managerial capacity preferred.
  • Exceptional organizational, written, and verbal communication skills.
  • Proficiency in computer applications, including MS Word, Excel, and Outlook.
  • A strong customer service orientation, displaying empathy and understanding towards stakeholders.
  • Excellent multitasking and time management abilities, with a focus on prioritizing tasks effectively.
  • Knowledge of maintenance and repair processes, particularly in building systems.
  • Capability to follow detailed instructions and interpret technical documentation.
  • Strong interpersonal skills, maintaining confidentiality and openness to new ideas.
  • Adaptability to changing work environments and the ability to manage competing demands.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Rising Ground is committed to equal employment opportunities for all individuals, ensuring a workplace free from discrimination based on race, creed, color, national origin, gender, age, disability, marital status, sexual orientation, or any other characteristic protected by law.

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