Executive Assistant

1 week ago


Pasadena, California, United States A Leading Role Full time
Administrative Support Role

We are seeking a highly skilled and organized Administrative Support Specialist to join A Leading Role at the executive level. As a key member of our staff, you will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities:
  • Manage and coordinate complex calendars, ensuring timely scheduling and confirmation of meetings.
  • Organize and maintain accurate and up-to-date files, adhering to our office protocol.
  • Provide exceptional customer service and support to our team members and external partners.
  • Oversee the maintenance and organization of our workspace, ensuring a professional and welcoming environment.
Requirements:
  • Bachelor's degree or equivalent preferred.
  • Excellent interpersonal, customer service, and communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Proficiency in Microsoft Office suite.


  • Pasadena, California, United States Amplify Professional Services Full time

    Job OverviewSupport for Executive LeadershipFlexible Work EnvironmentPOSITION SUMMARYAmplify Professional Services is dedicated to providing exceptional support to our clients in the realms of self-improvement, organizational change, sales enhancement, and communication strategies, along with team and leadership development.Are you detail-oriented,...


  • Pasadena, California, United States Ultimate Staffing Services Full time

    Job OverviewAn experienced Personal Assistant is required for a long-term engagement:Comprehensive Administrative Support: Deliver a wide range of administrative assistance to the Executive.Scheduling and Coordination: Manage complex calendars, organize travel, meetings, and events efficiently.Report and Presentation Preparation: Prepare and coordinate...


  • Pasadena, California, United States Miso Robotics Full time

    Position OverviewCompany BackgroundMiso Robotics is revolutionizing the culinary sector by enhancing the roles of food industry workers. Our flagship innovation, Flippy, is an AI-driven kitchen robot designed to automate the challenging tasks associated with frying and cooking various items. Flippy operates on a cutting-edge AI platform that utilizes our...


  • Pasadena, California, United States RemX Full time

    Job OverviewPosition SummaryThe role involves providing high-level administrative assistance to ensure efficient office operations. This position typically handles intricate and sensitive departmental information, requiring minimal supervision on routine tasks and general guidance on new initiatives. Key Responsibilities:• Undertakes special assignments...


  • Pasadena, California, United States Citadel CPM Full time

    Job DescriptionCompany OverviewCitadel CPM is a reputable construction project management firm that delivers exceptional services to various governmental agencies across multiple sectors. With a commitment to excellence, Citadel CPM focuses on completing projects efficiently while adhering to core values such as Integrity, Professionalism, and...


  • Pasadena, California, United States Kaiser Permanente Full time

    Position Overview:Role Summary: Formulate and execute effective sales and retention initiatives for primary accounts Partner with both internal teams and external partners to implement account plans Stay informed about industry trends and client feedback to guide strategic decisions Exhibit leadership and empathy in addressing challengesKey Responsibilities:...


  • Pasadena, California, United States Miso Robotics Full time

    Job OverviewCompany OverviewMiso Robotics is revolutionizing the culinary sector by enhancing the roles of food service professionals. Our flagship innovation, Flippy, is an AI-driven kitchen robot designed to automate the hazardous tasks associated with frying, ensuring a safer and more efficient cooking process.As a pioneering entity in kitchen automation,...


  • Pasadena, California, United States Miso Robotics Full time

    Position OverviewCompany Overview:Miso Robotics is at the forefront of revolutionizing the restaurant sector, enhancing the lives of food service professionals. Our flagship innovation, Flippy, is an AI-driven kitchen robot designed to automate the hazardous tasks associated with frying, capable of preparing a variety of fried dishes. Flippy operates on a...


  • Pasadena, California, United States Courtyard Los Angeles PasadenaOld Town Full time

    About the RoleThe Courtyard Los Angeles Pasadena/Old Town is seeking an experienced and dynamic Executive Hotel Manager to lead and oversee all aspects of operations at our well-appointed property. The ideal candidate will have a proven track record in hotel management, strong leadership skills, and a commitment to delivering exceptional guest...


  • Pasadena, California, United States OpenText Full time

    OPENTEXT OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of...


  • Pasadena, California, United States BBSI Full time

    About Us:At BBSI, our mission is to empower our clients and teams through dedicated support. With a vast network of branches nationwide, we pride ourselves on delivering a personalized, relationship-driven experience. Our commitment is to stand alongside our clients, providing the insights and solutions necessary for their success, as their achievements...


  • Pasadena, California, United States Arrowhead Pharmaceuticals, Inc Full time

    Job SummaryArrowhead Pharmaceuticals, Inc. is seeking an experienced Executive Director, Clinical Regulatory Affairs to lead our Clinical Regulatory sub-team and oversee Clinical Regulatory submissions across our entire pipeline.Key ResponsibilitiesProvide Clinical Regulatory Expertise: Ensure the Company builds credible and trustworthy relationships with...


  • Pasadena, California, United States Vincere LLP Full time

    Legal Assistant RoleVincere LLP is seeking a dedicated full-time legal assistant to enhance our dynamic team. The successful applicant will possess substantial experience in diverse litigation processes, including the organization and examination of documents, redaction of confidential materials, collection and arrangement of exhibits, assessment of...


  • Pasadena, California, United States The Y (YMCA) Full time

    Camp Program AideBecome an integral part of a mission-focused organization dedicated to enhancing the well-being of individuals and communities. If you are passionate about supporting youth and fostering a positive environment, we welcome your contributions to our cause.Key Responsibilities:Oversee and guarantee the safety of a designated group of...


  • Pasadena, California, United States ALIGN Executive Search Full time

    Job OverviewLocation: Southern California - No Relocation AvailableKey Responsibilities:Act as the primary liaison for external clients, ensuring effective communication with internal teams regarding management, operations, key suppliers, and other project stakeholders.Oversee multiple concurrent projects, including scheduling all activities within the...


  • Pasadena, California, United States Capital Public Radio Full time

    About the Role:Capital Public Radio is seeking a highly motivated and detail-oriented individual to join our team as an Event Coordinator. This is an exciting opportunity to work in a dynamic and fast-paced environment, assisting with the planning and execution of live events and programs.Key Responsibilities:Assist with research and development of live...


  • Pasadena, California, United States Landswick Physical Therapy Inc Full time

    Job OverviewWe are seeking a dedicated and compassionate individual to take on the role of Rehabilitation Therapy Assistant at Landswick Physical Therapy Inc. In this position, you will play a crucial role in supporting our rehabilitation specialists in providing exceptional care to our patients. This opportunity is perfect for those looking to advance their...


  • Pasadena, California, United States THERMAL AIR CONDITIONING, INC. Full time

    Position OverviewExciting Career Opportunity:The Assistant Bookkeeper plays a crucial role in aiding the Account Executive with the financial and accounting requirements of clients, encompassing both personal and corporate affairs. This position encompasses a variety of tasks, including comprehensive bookkeeping, management of accounts payable and...


  • Pasadena, California, United States Westminster Education Llc Full time

    Job OverviewAre you passionate about nurturing young minds and fostering their development?The ideal candidate will have a genuine affection for working with children aged 2.5 to 6 years. They should be dedicated to instilling a love for learning and take joy in witnessing the growth of their students across various learning domains.We seek an individual...


  • Pasadena, California, United States Domino's Franchise Full time

    Job DescriptionAbout the Role:We are seeking a highly motivated and experienced Assistant Manager to join our Domino's Franchise team. As an Assistant Manager, you will be responsible for overseeing the daily operations of our store, ensuring exceptional customer service, and driving sales growth.Key Responsibilities:Manage store operations, including...