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Executive Administrative Coordinator

2 months ago

Pasadena, California, United States Citadel CPM Full time
Job Description

Company Overview
Citadel CPM is a reputable construction project management firm that delivers exceptional services to various governmental agencies across multiple sectors. With a commitment to excellence, Citadel CPM focuses on completing projects efficiently while adhering to core values such as Integrity, Professionalism, and Responsiveness.

Position Title: Administrative Assistant

Position Summary
The Administrative Assistant plays a crucial role in facilitating seamless communication and operational efficiency within the organization. This position demands a high degree of expertise in administrative functions and a proactive approach to resolving challenges.

Primary Responsibilities

  • Oversee daily office functions and act as the first point of contact for visitors
  • Schedule and coordinate meetings, appointments, and conferences
  • Process timesheets, manage expense reports, and oversee vendor accounts
  • Assist in the planning and execution of project-related events and documentation
  • Maintain an inventory of office supplies and manage procurement
  • Provide support to various departments as required

Required Qualifications

  • 2-4 years of experience in an administrative support role
  • Strong verbal and written communication skills
  • Exceptional organizational and time management skills
  • Proficient in Microsoft Office Suite and other relevant software applications

Employee Benefits

  • Comprehensive Medical, Vision, and Dental Insurance
  • 401K plan and Life Insurance options
  • Paid Time Off for personal days, sick leave, and holidays
  • Reimbursement for professional development opportunities