Office Administration Specialist

2 weeks ago

Dayton, Ohio, United States ABM Industries Full time
Job Overview

ABM is seeking an Administrative Assistant to deliver essential administrative support to the Cleveland, OH office in a professional and effective manner. The ideal candidate will exhibit initiative and collaborate as a dedicated team member, adhering to the organization's policies and procedures while aligning with ABM's overarching business goals.

Benefits Overview:

ABM provides a comprehensive benefits package. For detailed information regarding ABM's benefits, please refer to the 2024 Benefits for Staff / Management.

Key Responsibilities
  • Provide executive support, including managing correspondence, mail, filing, employee service awards, AP Workflow coding, off-site storage, and report generation.
  • Manage city business license and alarm registrations.
  • Prepare contracts for legal review and signature, ensuring proper processing and filing. Deliver customer service to parking customers and clients, and maintain the 4Wheel drive client portal.
  • Oversee facility maintenance and management of the Cleveland office by coordinating with vendors for necessary services.
  • Procure office supplies and ensure adequate inventory levels are maintained.
  • Provide front desk/reception coverage as required, greeting, assisting, and directing visitors to the appropriate staff member.
Qualifications
  • Associate's degree in office management or a minimum of 3 years of office experience or service industry experience is required. A Notary Public license is advantageous.
  • Expert proficiency in MS Office Suite: Microsoft Word, Excel, Outlook, and PowerPoint is essential.
  • High accuracy in data entry for online ordering of supplies. Detail-oriented with the ability to prioritize tasks to meet deadlines.
  • Strong organizational skills with a commitment to follow-through.
  • Excellent communication and interpersonal skills.
  • Able to work under pressure and manage multiple tasks in a fast-paced environment with tight deadlines.
  • Willingness to work occasional overtime as needed.
  • Exceptional customer service mindset.
About ABM

ABM (NYSE: ABM) is one of the leading providers of facility services and solutions globally. As a key player in promoting a cleaner, healthier, and more sustainable world, ABM offers essential services and innovative performance solutions that enhance the spaces and places that matter most. From curbside to rooftop, ABM's extensive services encompass janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission-critical solutions. ABM caters to a diverse range of industries, including commercial office buildings, universities, airports, hospitals, data centers, manufacturing plants, distribution centers, entertainment venues, and more. Established in 1909, ABM serves over 20,000 clients, generating annualized revenue nearing $8 billion and employing more than 100,000 team members across 350+ offices in the United States, United Kingdom, Republic of Ireland, and other international locations. For further information, please visit our website.

ABM is proud to be an Equal Opportunity Employer, welcoming qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other protected factor under federal, state, or local law. ABM is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you require assistance in completing the employment application due to a disability, please reach out for support. We will assess your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program, an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly organization, proudly employing thousands of veterans who have served in the U.S. military. With ABM, you will have access to a world-class training program and numerous opportunities to leverage the skills acquired during your military service. Whether you are seeking a frontline or professional role, ABM offers post-military career opportunities across various sectors.

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