Chief Administrative Officer

2 weeks ago

Dayton, Ohio, United States Public Health Dayton & Montgomery Full time

Compensation:

Unclassified Enhance your prospects of advancing to the interview phase by thoroughly reviewing the complete job description.

*Compensation aligned with qualifications and experience

Position Overview:

Under the guidance of the Health Commissioner, the Chief Administrative Officer is tasked with managing the agency's financial and operational functions.

This role necessitates collaboration and partnership with the Executive Team to formulate and execute strategies that bolster programs and services throughout the agency.

Moreover, the Chief Administrative Officer will devise financial and operational strategies and metrics linked to the continuous development and oversight of control systems aimed at safeguarding assets, minimizing expenses, and generating revenue.

The Board of Health will be kept informed regarding all operational strategies and the financial status of Public Health.

Key Responsibilities:

Oversees a team of five direct reports responsible for the creation, execution, and management of programs and services related to Accounting, Budgeting, Human Resources, and Administrative Services (Information Distribution Receiving Center, Information Technology, Facilities Management, Purchasing, and Vital Statistics).

Directs the execution of sanctioned objectives, policies/programs, and provides administrative leadership to members of the Office's management team.

Engages in critical decision-making as a member of the Executive Team and aids in shaping the organization's strategic planning and direction.

Formulates and proposes objectives and policies for the development and management of the Office.
Ensures adherence to local, state, and federal regulations.
Plans and manages the agency's fiscal programs. Collaborates and maintains strong partnerships with members of the management team. Implements operational best practices. Works with Office Directors on the formulation of Office budgets. Reviews budget and expenditure reports to ensure expenses remain within budgeted levels/revenues.

Monitors and reports on the agency's financial operations to the Commissioner, Executive Team, and the Board of Health.

Ensures compliance with all aspects of the County's budgetary processes, including the Human Services Levy. Monitors cash balances and forecasts. Represents the agency with other local, state, and federal fiscal officers. Serves as the primary contact for the Human Services Levy. Oversees budget and expenditure reports. Prepares annual reports.

Prepares and delivers various financial, Human Services Levy, and other presentations for diverse audiences (i.e., Public Health Staff, Board of Health, Levy Community Review Teams, Community Stakeholders, etc.) in a clear and concise manner.

Actively supports agency initiatives and cultivates an environment of diversity, equity, belonging, and inclusion. Promotes employee engagement at all levels. Serves on various internal/external committees. Provides support and consultation to the Health Commissioner. Provides duty coverage when necessary.

Minimum Qualifications:
Master's degree with 10+ years in Business Administration, Finance, Accounting, or a closely related field.

Seven years of experience in Senior Management or leadership, collaborating with executive staff, resulting in the development and implementation of financial management strategies in public or private sector business administration.

Three years of experience in Budget Development and Management.
Three years of Personnel Management experience, with a commitment to the professional development of staff.
Experience in creating and driving an analytical framework for planning and managing fiscal operations and programs.
Excellent oral, written, and interpersonal communication skills.

Must possess skills in the Core Competencies for Public Health Professionals including Analytical/Assessment, Policy Development/Program Planning, Communication, Cultural Competency, Community Dimensions of Practice, Public Health Sciences, Financial Planning and Management, and Leadership and Systems Thinking.

Understands and acknowledges that Public Health - Dayton & Montgomery County employs evidence-based and evidence-informed public health practices grounded in scientific research, including health promotion theory and practice, environmental health measures, and communicable disease control measures.

Understands and acknowledges that the use of tobacco or nicotine products in any form, including replacement therapy products and prescription medications used to treat smoking addiction, is prohibited for anyone hired after a specified date.

Required to actively participate during a public health emergency, crisis, outbreak, incident, or event as deemed necessary by the Health Commissioner.

This may involve changes in responsibilities and working locations/hours. Completion of Incident Command System 100 and National Incident Management System 700 courses within a specified timeframe of hire. Valid State of Ohio driver's license and insurance on any personal vehicle that will be utilized for work.

Preferred Qualifications:
Certified Public Accountant or Certified Management Accountant.
Experience in managing budgets, human resources, and facilities.
Grant writing and management of report writing experience.
Familiarity with Montgomery County's budgetary processes and the Human Services Levy.

PHDMC offers a comprehensive, affordable, and competitive healthcare benefits package to employees, including the following: Medical, Dental, Vision, and Life Insurance
Vacation, Sick, Personal Leave, and Paid holidays
Tuition Reimbursement
Membership with Ohio Public Employees Retirement Systems (OPERS)
Eligibility to contribute to a Deferred Compensation Program

Grant Funded:
No

Position is subject to a criminal background check. Applicants who declare the use of nicotine/tobacco in any form, including replacement therapy products and prescription medications used to treat smoking addiction, shall not be considered for employment.

Applicants who do not support and promote Public Health evidence-based and evidence-informed public health practices shall not be considered for a position with Public Health.

PUBLIC HEALTH- DAYTON & MONTGOMERY COUNTY (PHDMC) IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, AGE, NATIONAL ORIGIN, DISABILITY, MILITARY STATUS, VETERAN STATUS, GENETIC TESTING, OR OTHER UNLAWFUL BIAS EXCEPT WHEN SUCH A FACTOR CONSTITUTES A BONA FIDE OCCUPATIONAL QUALIFICATION ("BFOQ").

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