Administrative Operations Coordinator
2 weeks ago
Operations Support Specialist
Company Overview
Clean Earth Holdings is a leading provider of specialized waste management solutions across the United States. We focus on remediation, disposal, recycling, and beneficial reuse for contaminated materials, including hazardous and non-hazardous waste. Our extensive range of services caters to various sectors such as energy, infrastructure, commercial, industrial, retail, and healthcare.
Role Overview
The Operations Support Specialist plays a crucial role in delivering operational and administrative assistance to the Operations and Transportation Departments. This position is vital for ensuring the smooth execution of daily activities.
Key Responsibilities
- Assist in standard scheduling and the creation of compliant manifests.
- Support client requests and manage order creation, bills of lading, and manifest generation for shipments.
- Coordinate print support and witness scheduling, ensuring all necessary arrangements are in place.
- Prepare, submit, and monitor purchase orders while verifying invoice accuracy prior to payment processing.
- Communicate updates and respond to inquiries promptly.
- Fulfill requests for labels and bills of lading from the warehouse.
- Engage in special projects within the Transportation or Operations teams as required.
- Maintain effective communication with clients, team members, vendors, and off-site personnel for coordination and scheduling.
- Ensure the accuracy of all orders in internal systems, reviewing data meticulously.
- Update reports in Excel to track orders and generate necessary correspondence.
- Perform additional tasks as assigned by management.
Qualifications
Essential Qualifications:
- High school diploma or GED with a minimum of 4 years of experience in administrative support within warehouse or manufacturing settings, or an Associate's degree in business or accounting.
- Proficient in data entry and manipulation using Excel.
Preferred Qualifications:
- Experience in logistics or transportation.
- Familiarity with Microsoft Office Suite, including PowerPoint and Word.
- Detail-oriented with strong problem-solving skills.
- Ability to effectively communicate in English, both verbally and in writing.
- Service-oriented and team-focused.
Additional Information
Clean Earth Holdings is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all aspects of employment.
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