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Administrative Support Associate

2 months ago

Reidsville, Georgia, United States Clean Earth Holdings Full time

Operations Support Specialist

Company Overview

Clean Earth Holdings is a leading provider of specialized waste management solutions across the United States. We offer a comprehensive range of services including remediation, disposal, recycling, and beneficial reuse for contaminated materials and waste, both hazardous and non-hazardous. Our extensive array of technologies and services serves a multitude of sectors, including energy, infrastructure, commercial, industrial, retail, and healthcare.

Role Overview

The Operations Support Specialist plays a crucial role in delivering operational and administrative assistance to the Operations and Transportation Departments, ensuring seamless daily operations. Key responsibilities include:

  1. Managing standard scheduling and creating compliant manifests to support client requests.
  2. Coordinating order creation, bills of lading, and manifest generation for both inbound and outbound shipments in a dynamic systems environment.
  3. Addressing client and off-site team member requests for print support, order creation, and scheduling of witnesses.
  4. Preparing, submitting, and tracking purchase orders while verifying invoice accuracy prior to payment processing.
  5. Maintaining open purchase orders using Excel for effective tracking.
  6. Providing timely updates and responses to inquiries.
  7. Fulfilling warehouse requests for labels and bills of lading.
  8. Participating in special projects within the Transportation or Operations teams as needed.
  9. Facilitating communication with clients, operations team members, vendors, and off-site personnel for coordination and scheduling.
  10. Ensuring the accuracy of all orders in internal systems and reviewing data for correctness.
  11. Updating Excel reports to monitor orders.
  12. Generating correspondence for clients and preparing internal memos as required.
  13. Performing other related tasks as assigned by management.

Qualifications

Basic Requirements:

  • High school diploma or GED with a minimum of 4 years of experience in administrative support within warehouse or manufacturing settings, or an Associate's degree in business or accounting.
  • Proficiency in data entry and manipulation using Excel.

Preferred Qualifications:

  • Experience in transportation or logistics sectors.
  • Familiarity with Microsoft Office Suite, including PowerPoint and Word.
  • Strong attention to detail.
  • Ability to utilize software for data manipulation and effective written communication.
  • Service-oriented and team-focused mindset.
  • Strong problem-solving capabilities.
  • Effective communication skills in English, both written and verbal.

Additional Information

Clean Earth Holdings is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy encompasses all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.