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Senior Executive Administrative Coordinator

2 months ago

Somerville, Massachusetts, United States Mass General Brigham Full time

Position Overview: The Executive Staff Assistant plays a crucial role in providing high-level administrative support to the Vice President of Research Management. This hybrid position requires a presence onsite for 2-3 days a week.

Organizational Commitment: As a not-for-profit entity, Mass General Brigham is dedicated to enhancing patient care, advancing research, and serving the community through innovative practices.

Key Responsibilities:

  • Executive Administrative Support: Efficiently manage the calendar for the VP of Research Management, prioritizing tasks judiciously.
  • Document Management: Ensure effective handling of documents while maintaining confidentiality and professionalism.
  • Meeting Coordination: Organize and manage agendas, confirm presenters, and facilitate communications for key meetings.
  • Office Operations: Oversee daily operations, manage budget activities, and coordinate incoming communications.
  • Technology Support: Act as a subject matter expert for meeting technology and assist with maintaining relevant digital platforms.

Qualifications:

  • BA/BS degree with a minimum of 2 years of relevant experience, preferably in an administrative or healthcare setting.
  • Exceptional interpersonal and communication skills to interact effectively with senior management and staff.
  • Strong organizational abilities and proficiency in Microsoft Office Suite, Zoom, and other relevant software.
  • Demonstrated ability to maintain confidentiality and manage multiple priorities with a proactive approach.

Mass General Brigham values a culture of diversity, inclusion, and continuous improvement, ensuring that every team member is supported in their professional growth.