Senior Administrative Assistant

6 days ago


Somerville, Massachusetts, United States City of Somerville Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at the City of Somerville. As a key member of our administrative staff, you will provide critical support to our department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to department staff, including answering phone calls, responding to emails, and preparing correspondence.
  • Manage and maintain accurate and up-to-date records, files, and databases.
  • Perform data entry and other clerical tasks, including typing, filing, and computer input.
  • Assist with the preparation and processing of medical invoices, bill rolls, requisitions, and purchase orders.
  • Participate in medical panel reviews and assist with the preparation and management of the departmental budget.
  • Perform other duties as assigned, including providing excellent customer service to the public and staff.
Requirements
  • High school diploma or equivalent required.
  • Working knowledge of departmental functions and policies.
  • Ability to manage multiple complex tasks simultaneously and under pressure, with accuracy and accountability.
  • A minimum of 4 years of clerical experience.
  • Ability to maintain confidentiality and discretion.
  • Excellent communication and interpersonal skills.
  • Knowledge and understanding of computers, including experience with Microsoft Office, Word, and Excel.
What We Offer
  • Competitive salary and benefits package.
  • Opportunity to work in a dynamic and fast-paced environment.
  • Professional development and growth opportunities.
  • A supportive and collaborative team environment.


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