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Administrative Support Specialist

1 month ago

Somerville, Massachusetts, United States Community Cooks Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to provide primary administrative support to our Executive Director, as well as additional support to our small team to ensure smooth organizational, development, and program operations.

Key Responsibilities
  • Provide general support to the Executive Director, including processing donations, coordinating mailings, sending thank you letters, and event planning assistance.
  • Manage the organization's database, including data upkeep, data entry, and reporting in our customized Salesforce system.
  • Oversee operational needs, including maintaining inventory, ordering supplies, and keeping office space and electronic files organized.
  • Handle routine operations tasks, including opening mail, deposits to the local bank, and answering the phone.
  • Liaise with vendors and landlords, coordinate logistics of annual office clean up, and step in wherever needed in the course of daily operations.
Requirements
  • Detail-oriented, highly organized, dependable, and self-motivated individual with a genuine love of systems and technology.
  • Excellent customer service skills and a strong commitment to our mission.
  • High comfort level with and interest in working with technology, including proficiency with basic MS Office applications (Word, PPT, and particularly Excel).
  • Experience working with Salesforce or other CRM systems is a plus.
What We Offer
  • A comprehensive benefits package, including generous paid time off, health insurance, dental insurance, retirement plan, and professional development opportunities.
  • A flexible work environment with some flexibility to work remotely each week, depending on workload and organizational needs.