Business Operations Coordinator

2 weeks ago


Somerville, Massachusetts, United States Upstream Full time
Business Operations Coordinator

Upstream Tech is a climate tech software company that enables better decision-making around natural resource management. We have two software products, Lens and HydroForecast, and hundreds of customers. We are seeking a Business Operations Coordinator to support administrative, HR, and other activities across the team.

Key Responsibilities
  • Coordinate hiring processes to ensure fair and consistent hiring processes, including posting and monitoring roles on job boards and managing interview kits
  • Manage onboarding and offboarding logistics for remote team members
  • Monitor team time off and expense reporting
  • Support running payroll
  • Monitor state compliance and communications around HR policies (e.g., Paid Leave)
  • Manage communication of compensation and HR notices to employees
  • Assist with managing and implementing team training and engagement opportunities
  • Lead planning on annual company retreat, including travel coordination and compiling an agenda
  • Coordinate team technology including basic troubleshooting and inventory management
  • Own record-keeping processes and hygiene (e.g., Google Drive, legal agreements)
  • Manage inboxes and communications for accounting and operations
  • Coordinate team and customer engagement (e.g., gifts, experiences)
  • Support logistics (e.g., shipping/receiving) for conferences and other events in person at Greentown Labs
  • Track and file recurring tax reporting
  • Manage check receipt and deposits in person at Greentown Labs
  • Support audit data compilation & requests
  • Monitor accounting inbox and communicate with customers and internal Customer Success teams as needed to ensure proper functioning of accounts receivable
  • Support 401k management processes and reporting
  • Track purchase orders
  • Coordinate payment for contractors
  • Provide executive assistance to senior leadership on an as-needed basis, e.g., scheduling and travel support
Requirements
  • Bachelor's degree in a related field
  • 1-3 years of work experience, preferably in HR, operations, or administration
  • High level of attention to detail and a focus on getting things right the first time
  • Strong project management skills, with a proven ability to handle multiple projects efficiently
  • Self-starter who can independently move projects forward, prioritize tasks, and meet deadlines
  • Excellent organization, presentation, and written communication skills
  • Passion for our mission as a climate tech company
  • Comfortable working independently and collaboratively in a fast-paced environment
What We Offer
  • Competitive salaries
  • Equity to new employees
  • 4 weeks of paid vacation
  • Trans-inclusive health insurance plans (along with dental, vision, and life insurance)

We are proud to offer great benefits and a supportive work environment. If you're passionate about helping build a climate tech company, we look forward to reviewing your application.



  • Somerville, Massachusetts, United States Creative Financial Staffing Full time

    Billing Specialist OpportunityWe are seeking a highly organized and detail-oriented Billing Specialist to join our team at Creative Financial Staffing. As a key member of our financial operations team, you will be responsible for assisting the Billing Manager in ensuring accurate and timely processing of financial transactions.About the Role:Prepare bank...


  • Somerville, Massachusetts, United States City of Somerville Full time

    Job Title: Homelessness Contracts CoordinatorJob Summary:The City of Somerville Health and Human Services department is seeking a highly skilled and experienced Homelessness Contracts Coordinator to join their team. This is a unique opportunity to make a meaningful impact in the lives of individuals experiencing homelessness.Key Responsibilities:Monitor and...


  • Somerville, Massachusetts, United States City of Somerville Full time

    Job Title: Homelessness Contracts CoordinatorJoin the City of Somerville's Health and Human Services department as a Homelessness Contracts Coordinator, a newly created position in the Prevention Services Division. This role serves as the liaison and contract coordinator for service providers in the City of Somerville and other related contracts, providing...

  • Sales Coordinator

    3 weeks ago


    Somerville, Massachusetts, United States Forsyth Residence Inn by Marriott Decatur Full time

    Job Title: Sales CoordinatorJob Summary:We are seeking a highly motivated and organized Sales Coordinator to join our team at Forsyth Residence Inn by Marriott Decatur. The successful candidate will assist the Sales Manager in planning and administering sales and marketing policies and programs to foster and promote hotel patronage.Key...


  • Somerville, Massachusetts, United States City of Somerville Full time

    Job Title: Homelessness Contracts CoordinatorJob Summary:The City of Somerville Health and Human Services department is seeking a highly skilled and experienced Homelessness Contracts Coordinator to join their team. This is a unique opportunity to make a meaningful impact in the lives of individuals experiencing homelessness.Key Responsibilities:Monitor and...


  • Somerville, Massachusetts, United States LaSalle Network Full time

    Sales Operations AdministratorLaSalle Network is seeking a highly skilled Sales Operations Administrator to support the day-to-day administrative needs of our sales team. As a key member of our team, you will be responsible for creating quotations, supporting the order process, and entering customer information and sales order data into our...


  • Somerville, Massachusetts, United States City of Somerville Full time

    Job Summary:The City of Somerville is seeking a highly skilled and experienced Homelessness Contracts Coordinator to join our team. This is a unique opportunity to make a meaningful impact in the lives of individuals experiencing homelessness. As a Homelessness Contracts Coordinator, you will be responsible for managing contracts with service providers,...


  • Somerville, Massachusetts, United States The LaSalle Group Full time

    Sales Operations AdministratorLaSalle Network is seeking a highly skilled Sales Operations Administrator to support the day-to-day administrative needs of our sales team. As a key member of our team, you will be responsible for creating quotations, supporting the order process, and entering customer information and sales order data into our...


  • Somerville, Massachusetts, United States LaSalle Network Full time

    Sales Operations AdministratorLaSalle Network is seeking a highly skilled Sales Operations Administrator to support the day-to-day administrative needs of our sales team. As a key member of our team, you will be responsible for creating quotations, supporting the order process, and entering customer information and sales order data into our...


  • Somerville, Massachusetts, United States The LaSalle Group Full time

    Sales Operations AdministratorLaSalle Network is seeking a highly skilled Sales Operations Administrator to support the day-to-day administrative needs of our sales team. As a key member of our team, you will be responsible for creating quotations, supporting the order process, and entering customer information and sales order data into our...


  • Somerville, Massachusetts, United States LaSalle Network Full time

    Sales Operations Administrator Job DescriptionLaSalle Network is seeking a highly skilled Sales Operations Administrator to support the day-to-day administrative needs of our sales team. As a key member of our team, you will be responsible for creating quotations, supporting the order process, and entering customer information and sales order data into our...


  • Somerville, Massachusetts, United States Cataldo Ambulance Full time

    Revenue Cycle Coordinator Job DescriptionCataldo Ambulance Service is seeking a highly organized and detail-oriented Revenue Cycle Coordinator to join our team. As a key member of our revenue cycle team, you will be responsible for ensuring the smooth operation of our revenue cycle processes, including billing, insurance follow-up, and patient...


  • Somerville, Massachusetts, United States LaSalle Network Full time

    Sales Operations Administrator OpportunityLaSalle Network is seeking a skilled Sales Operations Administrator to support the day-to-day administrative needs of the sales team. The ideal candidate will bring previous sales support experience in manufacturing and have strong communication and technology skills.Key Responsibilities:Process quotations in...

  • Care Coordinator

    3 weeks ago


    Somerville, Massachusetts, United States Bay Cove Human Services, Inc. Full time

    Job SummaryBay Cove Human Services, Inc. is seeking a highly skilled Care Coordinator to join our team. As a Care Coordinator, you will play a critical role in assisting residents to obtain needed services by providing information, referral coordination, and follow-up. You will develop and connect with resources that address both substance use and mental...

  • Care Coordinator

    2 weeks ago


    Somerville, Massachusetts, United States Bay Cove Human Services, Inc. Full time

    Job SummaryBay Cove Human Services, Inc. is seeking a highly skilled and compassionate Care Coordinator to join our team. As a Care Coordinator, you will play a vital role in assisting residents to obtain needed services by providing information, referral coordination, and follow-up. You will develop and connect residents with resources that address both...

  • Care Coordinator

    52 minutes ago


    Somerville, Massachusetts, United States Bay Cove Human Services Full time

    Care Coordinator - Bay Cove Human ServicesAt Bay Cove Human Services, we are committed to partnering with individuals to overcome challenges and realize personal potential. Our mission is to provide individualized and compassionate services to people facing developmental disabilities, mental illness, substance use disorders, and homelessness.We are seeking a...


  • Somerville, Massachusetts, United States Union Square Donuts Full time

    Job OverviewUnion Square Donuts is seeking a highly skilled and experienced Kitchen Manager to lead our Commissary / production facility in Somerville, MA. As a key member of our team, you will be responsible for overseeing all aspects of the kitchen, including dough preparation, filling and glaze production, and service.Key ResponsibilitiesManage and...

  • Care Coordinator

    2 weeks ago


    Somerville, Massachusetts, United States Bay Cove Human Services Full time

    Care Coordinator - Bay Cove Human ServicesJob Summary:The Care Coordinator plays a vital role in assisting residents to obtain needed services by providing information, referral coordination, and follow-up. This position requires developing and connecting with resources that address both substance use and mental health disorders, as well as coordinating...


  • Somerville, Massachusetts, United States Mass General Brigham Full time

    Job Title: Clinical Operations Service LeadMass General Brigham is seeking a highly skilled Clinical Operations Service Lead to join our Population Health Management team. As a key member of our team, you will be responsible for providing administrative and operational support for a system-wide initiative focused on health equity for cardiometabolic disease...

  • Care Coordinator

    1 day ago


    Somerville, Massachusetts, United States Bay Cove Human Services, Inc. Full time

    Job SummaryThe Care Coordinator plays a vital role in assisting residents in achieving their recovery goals by providing information, referral coordination, and follow-up services. This position requires a strong understanding of substance use and behavioral health issues, as well as the ability to develop and connect residents with resources that address...