Administrative Operations Manager

4 days ago


Costa Mesa, California, United States Aquilogic, Inc. Full time
Job Summary

Aquilogic, Inc. is seeking a highly organized and detail-oriented Administrative Operations Manager to oversee the smooth operation of our daily activities. This role will be responsible for managing administrative tasks, coordinating internal and external resources, and ensuring the upkeep of our office facilities.

Key Responsibilities

  • Implement and maintain administrative procedures and systems
  • Manage personnel records and ensure compliance with State regulations and company policies
  • Coordinate distribution of 401K documents and ensure accurate timesheets
  • Assist with project management tasks, prepare presentations, and proof-read reports
  • Act as executive assistant and facilities manager, responsible for the upkeep of company hardware, furniture, and tracking of materials/supplies/equipment

Requirements

  • Bachelor's degree or equivalent experience, knowledge, and skills
  • At least two years administrative experience in a small business office environment
  • Experience in office-based role within the environmental/engineering consulting sector is strongly preferred
  • Excellent interpersonal and communications skills, with a proactive approach to task management and problem solving

Benefits

  • Annual salary $70,000 and above depending on qualifications and experience
  • Health and Dental Insurance
  • Life Insurance
  • FSA/DCA
  • 401(k) with Company contributions
  • Eight (8) paid holidays in addition to PTO time
  • Flexible work hours and hybrid schedule (three [3] days per week in office)

Aquilogic, Inc. offers a competitive salary, bonus, and benefits package, as well as a trusting, professional, and flexible work environment. We are looking for a personable, intelligent, service-minded, flexible, diligent, attention to detail, self-starter, collaborative, solutions-oriented, and results-driven individual to join our team.



  • Costa Mesa, California, United States First Student Full time

    Job Title: Paratransit Operations ManagerFirst Student is the largest school transportation provider in North America, with over a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces, carrying approximately five million students in 21,000 schools daily.Job Summary:We are...


  • Costa Mesa, California, United States First Student Full time

    Job Summary:First Student is seeking a highly skilled and experienced Operations Manager to join our team. As a key member of our operations team, you will be responsible for the daily management of our paratransit services, ensuring the safe and efficient transportation of our customers.Responsibilities:Manage daily operations, including scheduling, service...


  • Costa Mesa, California, United States Oceanic Enterprises Full time

    Key ResponsibilitiesWe are seeking a highly organized and detail-oriented Office Manager to join our team at Oceanic Enterprises. As an Office Manager, you will be responsible for ensuring the smooth operation of our office, including managing financial documents, monitoring payments, and providing administrative support to the team and...


  • Costa Mesa, California, United States Orange County Department of Education Full time

    Job SummaryThe Orange County Department of Education's Administrative Services Division is responsible for managing the internal operations that support the entire department. Our diverse business units, including Catering, Student Nutrition, Facilities and Operations, Fiscal Services, Human Resources, Purchasing and Contracts, and Risk Management, ensure...

  • Office Administrator

    2 weeks ago


    Costa Mesa, California, United States Elwood Staffing Full time

    Residential Builder Seeks Office Manager AssistantWe are a dynamic residential builder seeking an experienced Office Manager Assistant to support our team during a maternity leave. As a key member of our staff, you will be responsible for providing administrative support and ensuring the smooth operation of our office.Key Responsibilities:Provide...


  • Costa Mesa, California, United States FORTIS Resource Partners Full time

    Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to join our team at FORTIS Resource Partners. As a key member of our administrative team, you will play a pivotal role in maintaining the smooth operation of our office and supporting our partners and associates.Key Responsibilities:Administrative Oversight: Manage day-to-day...

  • Office Administrator

    4 weeks ago


    Costa Mesa, California, United States Elwood Staffing Full time

    Residential Builder Seeks Office Manager AssistantWe are a residential builder seeking an experienced Office Manager Assistant to cover a maternity leave. As an Office Manager Assistant, you will be responsible for providing administrative support to our team.Key Responsibilities:Provide administrative support to the teamAssist with daily operationsManage...


  • Costa Mesa, California, United States Envision Financial Systems, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to ensure the efficient operation of the officeDevelop and implement...


  • Costa Mesa, California, United States Financial Partners Credit Union Full time

    Job DescriptionWe are seeking a highly skilled IT Systems Administrator to join our team at Financial Partners Credit Union. As a key member of our IT department, you will be responsible for ensuring the smooth operation and peak performance of our extensive IT infrastructure.Key Responsibilities:Oversee, improve, and ensure the security of our servers,...


  • Costa Mesa, California, United States Orange County Department of Education Full time

    Senior School Administrative AssistantOrange County Department of Education is seeking a highly skilled and organized Senior School Administrative Assistant to join their team. As a key member of the administrative staff, you will provide critical support to the school administration, ensuring the smooth operation of daily activities.Key...


  • Costa Mesa, California, United States Financial Partners Credit Union Full time

    Job Title: System AdministratorFinancial Partners Credit Union is seeking a highly skilled System Administrator to join our team. As a System Administrator, you will play a critical role in maintaining the smooth operation and peak performance of our extensive IT infrastructure.Key Responsibilities:Oversee, improve, and ensure the security of our servers,...


  • Costa Mesa, California, United States UDR Full time

    Business Manager Job DescriptionUDR, Inc. is seeking a highly skilled Business Manager to join our operations team in Southern, CA. This role is a key member of our team, responsible for supporting multiple properties and office locations.Key Responsibilities:Work with residents and emergency rental assistance programs to ensure timely completion of...


  • Costa Mesa, California, United States UDR Full time

    Business Manager Job DescriptionUDR, Inc. is seeking a highly skilled Business Manager to join our operations team in Southern, CA. This role will support multiple properties and office locations, working closely with the Emergency Rental Assistance programs to ensure timely completion of applications.Key Responsibilities:Prepare and distribute timely and...


  • Costa Mesa, California, United States Ultimate Staffing Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing in Orange County. This is a 100% onsite position with a competitive hourly rate of $28.00, depending on experience.Key Responsibilities:Provide exceptional customer service by answering incoming calls,...


  • Costa Mesa, California, United States Ultimate Staffing Full time

    Administrative Assistant OpportunityHiring for an Administrative / Office Assistant in Orange County - 100% Onsite. This role involves providing administrative support to the team, ensuring seamless day-to-day operations.Key Responsibilities:Answer incoming calls, manage correspondence, and maintain accurate records.Respond to inquiries and requests from...


  • Costa Mesa, California, United States MaxGen Energy Services Full time

    **Job Summary**The General Manager of EV Operations and Maintenance will be responsible for overseeing all aspects of our fast-growing EV business, providing field services for EV charging stations and battery storage locations throughout the US. This role requires a strong leader with at least 10 years of operations experience in the renewables industry,...


  • Costa Mesa, California, United States UDR Full time

    Business Manager Job DescriptionUDR, Inc. is seeking a highly skilled Business Manager to join our operations team in Southern, CA. This role is a key part of our team, supporting multiple properties and offices out of 27 Seventy Five, our apartment community located in Costa Mesa, CA.Key Responsibilities:Work with residents and the Emergency Rental...


  • Costa Mesa, California, United States Jobot Full time

    Job OverviewWe are seeking a highly skilled Director of Property Management and Legal Operations to join our team at Jobot. As a key member of our organization, you will be responsible for overseeing commercial property management, lease administration, legal contract review, and compliance, ensuring optimal asset performance and legal adherence while...


  • Costa Mesa, California, United States First Student Full time

    Maintenance Manager Job Description **About First Student** First Student is the largest school transportation provider in North America, with over a century of experience providing safe and reliable transportation to over 5 million students daily. We work with 1,250 school districts in 39 states and 8 Canadian provinces. **Job Summary** We are seeking a...


  • Costa Mesa, California, United States UDR Inc Full time

    Job Title: Business ManagerUDR, Inc. is seeking a highly skilled Business Manager to join our operations team in Southern, CA. This role will support multiple properties and office out of 27 Seventy Five, our apartment community located in Costa Mesa, CA.Key Responsibilities:Collaborate with residents and Emergency Rental Assistance programs to ensure timely...