Administrative Coordinator
2 weeks ago
We are seeking an Administrative and Training Coordinator to join our team at Tanaq Environmental, LLC. This role will be responsible for maintaining effective team and office workflow, overseeing office services across onsite and remote locations, and supporting employee training efforts.
Key Responsibilities- Maintain office operations and procedures, ensuring all workstations are set up and functioning properly, and maintaining an organized and presentable office environment.
- Facilitate various clerical duties, including accepting deliveries and packages, checking the mailbox, and completing requests from the Property Manager to maintain building lease.
- Coordinate various meetings, appointments, and travel for staff as needed, and record meeting minutes for company and project meetings.
- Review, approve, and pay overhead vendor invoices to ensure they are billed to the correct project/task, and submit to Payroll for processing.
- Oversee employee store inventory, design catalogue items with correct Tanaq brand, and distribute welcome kits for new employees and field gear as needed.
- Design and order business cards for employees, assemble company and project PowerPoint presentations, and provide high-level editorial review and support to the Quality Control Team on various documents and deliverables.
- Manage miscellaneous project requests, including ordering vehicle stickers for rental trucks and project flyers to be printed at Staples.
- Coordinate company activities, such as quarterly group outings by geographical locations, to provide staff an opportunity to engage with one another and build rapport.
- Minimum of 3 years' experience in a similar role.
- Advanced proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
- Excellent verbal and written communication and coordination skills.
- Strong organizational skills, attention to detail, and ability to plan and manage multiple tasks simultaneously.
- Experience with cloud-based tools, document management tools (SharePoint or similar), and online meeting platforms (MS Teams, WebEx, Adobe Connect, etc.).
- Strong technical and persuasive writing, editing, and proofreading skills.
- Ability to work independently and as part of a team to handle multiple, simultaneous assignments at various stages of development and meet tight deadlines.
Full-time US-based employees gain access to healthcare benefits (Medical, Dental, Vision), Basic Life Insurance, Short-Term Disability, Long-Term Disability, 401(k), Flexible Spending Account, EAP, Education Reimbursement, Paid Time Off, and Holidays.
Tanaq Environmental, LLC is an Equal Opportunity and Affirmative Action Employer and participates in E-Verify. All employment decisions at TEL are based on merit, qualifications, and abilities. We welcome and encourage diversity in our workforce.
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