Administrative Assistant for Advancement

2 days ago

Baltimore, Maryland, United States Baltimore City Community College Full time
Job Summary

The Advancement Office at Baltimore City Community College seeks a highly skilled Administrative Assistant to provide exceptional support to the Vice President for Advancement. This role involves delivering process improvements, preparing presentations, and handling confidential communications. The successful candidate will also provide primary support for advancement activities within Raiser's Edge, the College's nonprofit CRM software.

Key Responsibilities
  • Enter purchase requests into the Financial Management Information System.
  • Provide general support for advancement and foundations efforts.
  • Assist the Vice President in preparing departmental budgets.
  • Support events for internal and external populations, monitoring associated operation budgets and expenditures.
  • Take minutes at Advancement meetings and other professional meetings as assigned.
  • Provide confidential administrative support to the Vice President, including communications, digital file management, and telephone communications.
  • Support the Vice President's strategic responsibilities, including marketing, public relations, advancement, events, and alumni areas.
  • Maintain the Vice President's calendar and schedule for meetings and appointments.
  • Make travel arrangements, greet visitors, and perform other related duties.
  • Track regular work attendance for the Vice President's direct reports and others within the Division.
  • Track and order office supplies, maintaining supply storage areas.
  • Implement office procedures as requested by the Vice President.
  • Review and ensure accuracy of items requiring signature or approval of the Vice President.
  • Provide customer-oriented quality service to students, faculty, staff, and guests of Baltimore City Community College.
  • Support advancement and fundraising efforts using Raiser's Edge or similar fundraising and development CRM software.
Requirements
  • Demonstrated ability to maintain confidential materials.
  • Experience working on multiple projects simultaneously with minimal supervision.
  • Willingness to work in a fast-paced environment and one dealing with complex and sensitive issues.
  • Excellent communication skills, both orally and in writing.
  • Strong experience with Microsoft Office and specialized applications for word processing, spreadsheets, relational databases, graphics packages, and assembling, manipulating, and/or formatting data and/or reports.
Qualifications
  • Associate degree in business or related field or equivalent experience.
  • Minimum 5 years progressive administrative assistant experience in an office setting.
Preferred Qualifications
  • Bachelor's degree.
  • Three years of experience providing administrative support to a higher education executive and working within a fundraising and development environment.
  • Experience using Raiser's Edge or similar fundraising and development CRM software.
  • Community College or University Experience.

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