Current jobs related to Administrative Assistant - Baltimore, Maryland - Baltimore City Public School System

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Three Point Solutions Full time

    Job Title: Administrative AssistantJob Summary: We are seeking an experienced Administrative Assistant to join our team at Three Point Solutions. As an Administrative Assistant, you will be responsible for performing a variety of administrative tasks, including data entry, filing, and record-keeping. Key Responsibilities:Perform data entry and record-keeping...

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Cynet Systems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cynet Systems. The successful candidate will be responsible for performing a variety of administrative tasks, including data entry, filing, and managing calendars.Key ResponsibilitiesPerform data entry and record-keeping tasks with high accuracy and...

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States LifeBridge Health Full time

    Job Summary: We are seeking a highly skilled Administrative Assistant to join our team at LifeBridge Health. The successful candidate will be responsible for performing a variety of administrative, medical secretary, and complex clerical duties, including billing, payroll, transcription, and scheduling.Key Responsibilities:Perform administrative duties,...

  • Administrative Assistant

    1 month ago

    Baltimore, Maryland, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Randstad. The successful candidate will be responsible for providing administrative support to the Engineering Services Department, including reviewing and processing purchase orders, communicating with internal customers and vendors, and maintaining...

  • Executive Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Volt Full time

    Job SummaryVolt is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our C-Suite team. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring seamless execution of executive-level tasks.Key ResponsibilitiesManage calendars,...

  • Senior Administrative Assistant

    1 month ago

    Baltimore, Maryland, United States The SEED School of Maryland Full time

    About the RoleThe Senior Administrative Assistant provides critical support to the Head of School and Chief of Staff, serving as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key...

  • Senior Administrative Assistant

    3 weeks ago

    Baltimore, Maryland, United States Space Telescope Science Institute Full time

    Job SummaryThe Space Telescope Science Institute is seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Event Planning Group. This role plays a crucial part in ensuring smooth day-to-day business operations by providing administrative support, including travel coordination, procurement, data management, and problem...

  • Senior Administrative Assistant

    1 month ago

    Baltimore, Maryland, United States Service Coordination, Inc. Full time

    Job SummaryThe Senior Administrative Assistant provides high-level administrative support to the SVP, ensuring the efficient and effective operation of the organization. This role performs a wide range of administrative and project management activities, including schedule management, meeting preparation, and communication.Key Responsibilities:Provide...

  • Senior Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Under Armour Full time

    About the RoleThe Sr. Administrative Assistant will provide high-level administrative support to executives, ensuring seamless day-to-day operations and exceptional service. This role requires a highly organized, proactive, and detail-oriented individual who is passionate about the Under Armour brand.Key ResponsibilitiesManage the executive's calendar,...

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Marriott Full time

    Job SummaryWe are seeking an Administrative Assistant - Event Planning to join our team. As an Administrative Assistant - Event Planning, you will be responsible for providing administrative support to our event planning team.Key ResponsibilitiesProvide administrative support to the event planning team, including preparing and distributing meeting materials,...

  • Virtual Bookkeeper 5 Hours per Week

    1 month ago

    Baltimore, Maryland, United States Mom to Virtual Assistant Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Bookkeeper to join our team at Mom to Virtual Assistant. The ideal candidate will have experience in bookkeeping, preferably in a nonprofit setting, and be proficient in using Bloomerang, QuickBooks, and Google Suite.Key Responsibilities:Enter monthly donations in BloomerangRecord...

  • Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Marriott Full time

    Job SummaryAs an Administrative Assistant - Event Planning, you will be responsible for providing administrative support to the event planning team. This includes entering and retrieving information from computer databases, preparing documents and reports, and handling incoming and outgoing mail.Key ResponsibilitiesEnter and retrieve information from...

  • Culinary Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States Levy Full time

    Job SummaryJob Title: Culinary Administrative Assistant - Part-TimeLevy is seeking a highly organized and detail-oriented Culinary Administrative Assistant to support our food service programs. As a key member of our team, you will be responsible for providing administrative support, maintaining confidential personnel files, and assisting with staffing and...

  • Senior Administrative Assistant

    1 month ago

    Baltimore, Maryland, United States Albers & Associates Full time

    Job OverviewAlbers & Associates is seeking a highly organized and detail-oriented administrative professional to join our team in Dundalk, MD.This full-time position is available immediately and offers a range of responsibilities, including receptionist duties, calendaring for attorneys, and communicating with clients.The ideal candidate will possess strong...

  • Administrative Assistant

    1 month ago

    Baltimore, Maryland, United States Levy Full time

    Job SummaryKey Responsibilities:Provide administrative support to the Concessions Operations team.Assist with clerical functions, including data entry and record-keeping.Answer telephones and direct inquiries in a professional and client-centric manner.Maintain confidential personnel files and assist with staffing.Work effectively with colleagues, school...

  • Senior Administrative Assistant

    4 weeks ago

    Baltimore, Maryland, United States T. Rowe Price Full time

    About the Role:We are seeking a highly skilled and experienced Administrative Support Specialist to provide direct support to our senior leaders. The ideal candidate will have a strong background in calendar management, meeting coordination, and administrative duties.Responsibilities:Perform moderately complex and confidential administrative duties,...

  • Administrative Assistant and Intake Specialist

    4 weeks ago

    Baltimore, Maryland, United States Crisp Recruit Full time

    Key Responsibilities:Manage the schedule of the firm's lead attorney, ensuring peak organization and efficiency.Act as a liaison between the attorney and other team members, as well as outside entities, to facilitate clear and prioritized communication.Assist in document drafting, editing, filing, and publishing, including critical documents such as Letters...

  • Legal Administrator

    4 weeks ago

    Baltimore, Maryland, United States gpac Full time

    Job OpportunityWe are seeking a highly skilled Legal/Administrative Assistant to join our team at a top-ranked DC firm specializing in employment and OSHA law. This role will provide administrative support to the DC office and collaborate with the paralegal team to deliver legal and administrative services. This position is a hybrid-telework arrangement,...

  • Assistant Professor and Program Coordinator for Office Administration

    4 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    About the PositionBaltimore City Community College's Business & Technology Department is seeking a qualified candidate for the position of Assistant Professor and Program Coordinator for Office Administration. The successful candidate will teach 9 credit hours per semester to a diverse population of learners and through various teaching modalities,...

  • Administrative Coordinator

    1 month ago

    Baltimore, Maryland, United States IMAGE SFX Full time

    Job Title: Administrative AssistantAt IMAGESFX, we are seeking a highly organized and detail-oriented Administrative Assistant to support our Touring Operations team.Key Responsibilities:Provide administrative support to Project Managers, including drafting initial budget structures, contracts, and invoicing schedules.Manage databases, including Monday.com...

Administrative Assistant

1 month ago

Baltimore, Maryland, United States Baltimore City Public School System Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide confidential secretarial and administrative support to an Officer or Senior Level Director with system-wide responsibility. The successful candidate will manage the clerical and administrative support activities for the senior executive's office, exercising considerable discretion and independent judgement in handling complex and confidential matters.

Key Responsibilities
  • Direct the administrative activities for the assigned office, ensuring seamless day-to-day operations.
  • Interpret administrative decisions and policies, transmitting orders and instructions with the authority of the supervisor.
  • Manage the schedule of the Officer or Director, ensuring their preparation for meetings and events.
  • Assist in developing and monitoring departmental budgets.
  • Screen and handle requests and inquiries, processing sensitive and confidential information.
  • Represent the Officer or Director at meetings, presenting and discussing administrative matters as directed.
  • Monitor program activities to ensure compliance with Federal, State, and City affirmative action requirements.
  • Compose and draft correspondence, research and prepare reports.
  • Prepare and format presentations and related materials.
  • Draft and/or prepare manuscripts, statements, tables, forms, and other documents from corrected copy, rough draft, or instructions.
  • Monitor the status/action of CEO cabinet delegated assignments and/or tasks.
  • Develop and oversee the maintenance of administrative manuals, guides, and filing systems.
  • Order necessary equipment and materials, monitoring annual purchases for control of supply costs.
  • Demonstrate interpersonal skills that ensure effective teambuilding and understanding of the team process.
  • Perform and promote all activities in compliance with equal employment and nondiscrimination policies, following federal laws, state laws, school board policies, and professional standards.
Requirements
  • Bachelor's degree from an accredited college or institution.
  • One year of experience providing administrative support to a department head or manager.
  • Additional administrative support experience may be substituted on a year-for-year basis for the education requirement.
  • Knowledge of the principles and practices of administrative analysis.
  • Knowledge of office practices and protocol.
  • Knowledge of principles and procedures of office management and supervision.
  • Knowledge of standard record maintenance procedures.
  • Excellent oral and written communication skills.
  • Proficient skill in the use of technical computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
  • Ability to pass a Typing Assessment, Microsoft Word, PowerPoint, and Excel exam.
  • Skill in planning and coordinating administrative and/or clerical functions.
  • Skills in setting work priorities and assigning work.
  • Skill in expressing ideas and abstract thoughts clearly in both written and oral form.
  • Ability to conduct administrative and organizational studies and make recommendations for improvements.
  • Ability to collect, compile, analyze data, assemble information, and prepare reports.
  • Ability to interpret the administrative policies and procedures of City Schools.
  • Ability to establish and maintain effective working relationships with associates, officials, and employees.
  • Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner.
Benefits

This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link: Baltimore City Public Schools.

Baltimore City Public Schools does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations.