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Administrative Coordinator

2 months ago

Gaithersburg, Maryland, United States Pratum Companies Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at Pratum Companies. As an Administrative Assistant, you will provide administrative support to multiple company leaders and assist with general office administrative tasks and duties.

Main Responsibilities
  • Administrative Support: Provide administrative support to company leaders, including preparing, drafting, and editing correspondence, communications, and documents.
  • Scheduling and Travel Arrangements: Manage and maintain schedules, appointments, and travel arrangements for assigned company leaders.
  • Document Management: File and retrieve documents and reference materials as needed.
  • Communication and Customer Service: Answer phone calls, respond to emails, and interact with external clients, associates, and business partners.
  • Research and Data Analysis: Conduct research, assemble, and analyze data to prepare reports and documents.
  • Time Management and Organization: Assist with daily time management and maintain a high level of organization in a fast-paced environment.
  • General Office Duties: Perform general office-type duties, including ordering supplies, maintaining records, and performing basic bookkeeping work.
Requirements
  • Education and Experience: 2+ years of experience providing administrative support to one or more company department head level executive.
  • Computer Skills: Proficient computer skills and in-depth knowledge of relevant software, including MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
  • Administrative Knowledge: Knowledge of standard office administrative practices and procedures.
  • Key Competencies: High level of interpersonal skills, strong organizational skills, superb English verbal and written communication skills, and a proactive self-starter with a desire to take on new responsibilities.