Administrative Support Specialist

4 weeks ago


Gaithersburg, Maryland, United States Housing Opportunity Com Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide executive-level support to the Vice President of Maintenance at the Housing Opportunities Commission of Montgomery County (HOC).

Key Responsibilities
  • Provide administrative support to the Vice President, including coordinating meetings, scheduling appointments, and maintaining the Vice President's calendar.
  • Coordinate the preparation of Commission packet items and reports for Commission meetings.
  • Screen phone calls and visitors, and receive, screen, and distribute incoming and outgoing correspondence.
  • Maintain filing systems and monitor work completion to ensure deadlines are met.
  • Assist with monthly expense reports and weekly service request tracking reports.
  • Communicate with vendors and inspectors to provide feedback and scheduling.
  • Coordinate and schedule small maintenance-related contracts for scattered sites.
  • Review all incoming and outgoing correspondence and documents for accuracy and completeness.
Requirements
  • High school diploma or equivalent required.
  • At least 3 years of administrative experience in an office environment.
  • Excellent written and verbal communication skills.
  • Good interpersonal skills with people from varied backgrounds.
  • Ability to work independently with minimal supervision.
  • Ability to exhibit discretion and sound judgment when dealing with confidential matters.
  • Proficiency in YARDI, Word, Excel, PowerPoint, and Outlook.
  • Extremely detail-oriented with impeccable follow-through.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
What We Offer

HOC offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off. We are an equal-opportunity employer committed to diversity and inclusion in the workplace.



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