Administrative Support Specialist

4 weeks ago

Gaithersburg, Maryland, United States Compass Group, North America Full time

Job Summary: We are seeking a highly skilled Administrative Support Specialist to join our team at Compass Group, North America. As an Administrative Support Specialist, you will provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement.

Key Responsibilities:

  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
  • Multi-task effectively in a fast-paced and ever-changing work environment.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Serve as a liaison between the site operations team and internal/external stakeholders.
  • Facilitate effective communication and coordination among team members and departments.
  • Organize and coordinate meetings, including preparing agendas and taking minutes.
  • Implement best practices and innovative solutions to enhance site operations support.
  • Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
  • Onboard new site operations team members, ensuring all access requirements are met before the new hire's arrival.
  • Facilitate site orientation and tours ensuring new hires have a great experience.

Requirements:

  • Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
  • Strong attention to detail and accuracy in documentation and reporting.
  • Exceptional verbal and written communication skills.
  • Ability to effectively communicate with team members, executives, and external stakeholders.
  • Ability to work collaboratively in a team-oriented environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong analytical and problem-solving abilities.
  • Excellent time management skills to handle competing priorities and meet deadlines.
  • Ability to adapt to changing priorities and manage stress in a fast-paced environment.
  • Strong focus on delivering high-quality service to internal and external customers.
  • Ability to address and resolve service-related issues promptly.
  • Willingness to take on new responsibilities and learn new skills.

About Compass Group: Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Benefits: Full-time and part-time positions offer a range of benefits to associates, including retirement plan, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, voluntary benefits, and more.

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