Administrative Support Specialist II

1 week ago

San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time
Job Overview:

Are you prepared to take on a rewarding challenge? Do you aspire to join a vibrant team of dedicated professionals? The Texas Department of Aging & Disability Services may be the ideal environment for you. This department is dedicated to providing exceptional care and support across various facilities.

Our organization stands as a beacon of excellence in mental health and complex care, ensuring that all facilities meet the highest standards of accreditation.

The facilities offer cutting-edge treatment that is both recovery-focused and evidence-based. In any role, whether direct care or support, your efforts will significantly impact the lives of individuals in Texas.

The Administrative Support Specialist II role is situated within a designated unit, operating on a standard shift schedule.

The Administrative Support Specialist II functions under the direct oversight of the Unit Nurse Manager, serving as the primary administrative support for the assigned unit.


Key Responsibilities:

Duties include, but are not limited to:

  • Maintaining medical records, managing phone communications, and processing aftercare documentation.
  • Preparing duty rosters, handling billing for appointments, and compiling reports for morning briefings.
  • Conducting chart audits upon patient discharge or transfer and preparing records for the Medical Records Department.
  • Assisting with travel arrangements and ordering necessary supplies for the unit.

Works under moderate supervision, with some discretion in determining the urgency of communications and when to interrupt meetings for important messages.

Familiarity with the schedules and contact information of licensed professionals within the unit is essential.

Proficiency in using a headset is required as mobility may be necessary, and the main unit phone must be answered promptly.

Competence in utilizing computers, Microsoft Office Suite (Excel and Word), and various office equipment is mandatory. Training in PMAB/TIPS is also required, along with compliance with the dress code of Nursing services.

Essential Job Functions:
1.

Regular attendance is expected, with potential requirements for specific shift schedules, rotating shifts, or overtime as per agency policy, along with other assigned duties.

2. Maintains databases related to various operational metrics, assists with data entry for infection control, and prepares monthly reports for management.
3. Processes and organizes correspondence for nursing leadership and related staff.
4. Coordinates travel arrangements and handles registrations for conferences on behalf of nursing personnel.
5.

Develops databases using Microsoft applications and populates them with relevant data to generate comprehensive reports.

6. Utilizes Microsoft Office for document creation and report generation.
7. Maintains records as requested by supervisors.
8. Engages with personal computers for data inquiries and entry.
9.

Additional responsibilities may include participating in disaster response efforts or supporting continuity of operations, which may require flexible scheduling.



Knowledge, Skills, and Abilities:
1. Understanding of office management practices and administrative protocols.
2. Familiarity with data entry systems and software applications.
3. Proficient in Microsoft Office Suite and office equipment operation.
4. Awareness of travel regulations and procedures.
5. Knowledge of operational protocols related to patient care.
6. Strong organizational and prioritization skills for managing diverse tasks.
7. Ability to work autonomously and collaboratively.
8. Detail-oriented with a capacity for multitasking and adapting to changing priorities.
9. Willingness to take on various responsibilities as needed.

  • Administrative Support Specialist

    3 days ago

    San Antonio, Texas, United States HEALTH AND HUMAN SERVICES COMMISSION Full time

    Job SummaryAt the HEALTH AND HUMAN SERVICES COMMISSION, we are seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team. As an ES Clerk II, you will provide a variety of clerical support services in a service delivery office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide clerical...

  • Administrative Operations Specialist II

    2 weeks ago

    San Antonio, Texas, United States Applied Research Solutions Full time

    Position OverviewApplied Research Solutions is in search of a dedicated Administrative Support Specialist II. This role is essential in providing comprehensive administrative assistance to senior management and organizational staff.Why Choose Applied Research Solutions?At Applied Research Solutions (ARS), we pride ourselves on being a premier provider of...

  • Administrative Support Specialist II

    2 weeks ago

    San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Are you a dedicated and empathetic professional seeking a fulfilling career in supporting the most vulnerable populations in Texas? The Texas Department of Aging & Disability Services is on the lookout for motivated individuals to join our dynamic team within the Access and Eligibility Services division. This division is committed to...

  • Administrative Operations Specialist II

    2 weeks ago

    San Antonio, Texas, United States Applied Research Solutions Full time

    Position OverviewApplied Research Solutions is looking for a dedicated Administrative Support Specialist II. This role is integral to our operations, providing essential support to senior management and organizational staff.Why Choose Applied Research Solutions?At Applied Research Solutions (ARS), we pride ourselves on being a leading provider of integrated...

  • Administrative Operations Specialist II

    2 weeks ago

    San Antonio, Texas, United States Applied Research Solutions ARS Full time

    Job Overview: We are seeking an Administrative Support Specialist II at Applied Research Solutions (ARS). This position is integral to our operations, providing essential support to our team and contributing to our mission. Why Choose ARS?Applied Research Solutions is recognized as a premier provider of integrated solutions, delivering exceptional talent and...

  • Administrative Operations Specialist II

    2 weeks ago

    San Antonio, Texas, United States Applied Research Solutions Full time

    Position OverviewApplied Research Solutions is looking for a dedicated Administrative Support Specialist II. This role is essential in providing comprehensive administrative assistance and operational support.Why Choose Applied Research Solutions?As a recognized leader in delivering integrated solutions, Applied Research Solutions (ARS) is committed to...

  • IT Support Specialist II

    3 days ago

    San Antonio, Texas, United States ISHPI Information Technology Full time

    About the RoleISHPI Information Technology is seeking a skilled IT Support Specialist II to join our team. As a key member of our IT Support team, you will provide technical assistance and support to end-users, resolving hardware, software, and systems issues through various communication channels.Key ResponsibilitiesProvide technical assistance and support...

  • Administrative Support Specialist

    1 week ago

    San Antonio, Texas, United States Workoo Technologies Full time

    Job SummaryWorkoo Technologies is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including managing employee records, scheduling appointments, and coordinating meetings.Key...

  • Administrative Support Specialist

    1 week ago

    San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryThe Administrative Support Specialist position at St. Mary's University provides comprehensive support for departments, clubs, programs, and events that assist faculty, staff, and students in support of teaching, research, service, and outreach activities of the school.Key ResponsibilitiesAdministrative Support: Provide comprehensive...

  • Administrative Support Specialist

    7 days ago

    San Antonio, Texas, United States Workoo Technologies Full time

    About the PositionWorkoo Technologies is seeking a dedicated Administrative Support Specialist to assist with a variety of essential clerical tasks. This role involves managing employee records and providing support to ensure smooth operations within the team. The position offers a flexible part-time schedule with a competitive compensation of $590 per week....

  • Administrative Support Specialist

    1 week ago

    San Antonio, Texas, United States Mundo Import Supply Full time

    Job OverviewThe role of Administrative Support Specialist is essential for the smooth operation of our organization. This position requires proficiency in QuickBooks to manage financial records effectively.Key Responsibilities:Assist in maintaining accurate financial documentation.Support various administrative tasks to enhance operational...

  • Administrative Support Specialist

    2 weeks ago

    San Antonio, Texas, United States Trident Marine Canvas & Upholstery, LLC Full time

    Job OverviewTrident Marine Canvas & Upholstery, LLC is recognized as a leading provider of custom fabrications and repairs for Canvas, Upholstery, Leather, and Vinyl products tailored for the marine industry. As we expand our operations, we are seeking an Administrative Support Specialist to join our team in the San Antonio area. This role is essential in...

  • Administrative Support Specialist

    6 days ago

    San Antonio, Texas, United States UT Health San Antonio Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at UT Health San Antonio. This is a critical role that requires a strong background in office management and administrative practices, as well as excellent communication and interpersonal skills.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    2 weeks ago

    San Antonio, Texas, United States Southwest Research Institute Full time

    About Us: The Subcontracts Division within the Purchasing Department is tasked with the solicitation, negotiation, awarding, documentation, administration, and closure of subcontracts. This team collaborates with Project Managers throughout all phases of the subcontract process. Key Responsibilities: Offer administrative assistance to the Purchasing -...

  • Administrative Support Specialist

    6 days ago

    San Antonio, Texas, United States University of Texas at Austin Full time

    Job SummaryThe University of Texas at Austin seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative support for the daily operations of the division. This role will be responsible for a variety of tasks, including:Providing administrative support for the daily operations of the division, including preparing,...

  • Administrative Support Specialist

    2 weeks ago

    San Antonio, Texas, United States Crest Palliative Care Full time

    Position OverviewCrest Palliative Care is on the lookout for an Administrative Support Specialist to enhance our expanding hospice initiative. This role is vital to our operational framework, ensuring exceptional patient support and client interaction. The successful candidate will excel in a dynamic setting and work collaboratively with a diverse range of...

  • Administrative Support Specialist

    4 days ago

    San Antonio, Texas, United States Southwest Research Institute Full time

    About the RoleAt Southwest Research Institute, we are seeking a highly skilled and experienced Administrative Support Specialist to join our Machinery Department. As a key member of our team, you will play a critical role in supporting the development of innovative solutions for sustainable and reliable power systems.Key ResponsibilitiesPlan and Coordinate...

  • Administrative Support Specialist

    4 days ago

    San Marcos, Texas, United States Texas State Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at Texas State. As an Administrative Assistant II, you will provide exceptional customer service and administrative support to our staff and students.Key Responsibilities:Provide administrative support to our staff and students, including...

  • Administrative Support Specialist

    2 weeks ago

    San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Are you looking to contribute to a supportive and collaborative environment where you can enhance your skills while making a meaningful difference in the lives of others? At the Texas Department of Aging & Disability Services, we are committed to fostering a diverse workplace where every employee feels appreciated and empowered. We value...

  • Administrative Support Specialist

    2 weeks ago

    San Antonio, Texas, United States Coleman Worldwide Moving Full time

    Position Overview:The Administrative Support Specialist will collaborate with the Office Manager to execute various clerical and administrative tasks within the organization. The compensation for this role ranges from $14 to $16 per hour, contingent upon experience.Key Responsibilities:Deliver exceptional service to clients both in-person and via...