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Purchasing Administrative Coordinator

2 months ago

Cleveland, Ohio, United States KENNICOTT BROS CO Full time

Job Overview

Position Level
Entry Level

Location
Cleveland - Garfield Heights, OH

Employment Type
Full-Time

Education Requirement
Not Specified

Travel Requirement
None

Work Schedule
Day Shift

Category
Administrative - Clerical

Position Summary:


Kennicott Brothers serves a diverse clientele, including retail florists, supermarkets, and event floral designers who procure flowers and supplies in bulk for their businesses and projects. As a B2B entity, our mission is to positively impact our customers by providing outstanding service and premium products sourced globally.

In the Central Purchasing Office, you will play a vital role in overseeing office operations, contributing to the overall success of our team.


The Buyer Operations team is integral to achieving supply chain excellence for our internal teams and clients. They ensure that all documentation related to purchasing and shipping is completed accurately and punctually. Strong attention to detail and the ability to juggle multiple tasks are essential.



Key Responsibilities:

  • Manage and Process Purchase Orders

Oversee standard orders, collaborating with buyers to ensure accurate entry and reconciliation of all purchase orders.

Handle late orders by reconciling outstanding products, airway bills, and truck manifests.

Address issues with imperfect orders, including discrepancies in quantity, damaged goods, incorrect locations, or wrong items.

Assist sales teams in resolving issues related to delayed orders.



  • Oversee Accounts Payables and Credits

Organize and manage fresh accounts payable documentation for branches.

Coordinate accounts payable paperwork with fresh vendors.

Follow up with vendors regarding imperfect orders.

Process and reconcile credits from fresh vendors.



  • Facilitate Communication

Coordinate with buyers and operational teams on daily activities, including the readiness of trucks for receiving and managing missing or unreceived products.

Generate reports on workflow and outstanding issues.

Participate in regular meetings with buyers and operational teams to discuss work status and challenges.



  • Additional Duties as Assigned

Job Specifications:

  • Ability to manage multiple projects in a fast-paced environment.
  • Strong comprehension, communication, and interpersonal skills.
  • High level of accuracy and attention to detail.
  • Capability to plan, organize, and independently complete work assignments.
  • Proficiency in relevant software applications.

Required Qualifications:

  • High school diploma or GED.
  • Strong computer skills, including proficiency in Excel, Microsoft Word, and PowerPoint.

Preferred Qualifications:

  • 2-5 years of experience in the floral industry or a related field.

Job Type:
Full-Time