Executive Assistant to the Principal and CEO

2 weeks ago

New York, New York, United States The Equity Project (TEP) Charter School Full time
Position Overview

The Equity Project (TEP) Charter School is a pioneering institution recognized for its innovative approach to educational equity and exceptional teacher compensation. Our mission is to provide equitable educational opportunities for students from historically marginalized communities by employing top-tier educators. At TEP, we are dedicated to fostering both student achievement and staff professional growth, creating a vibrant environment where operational excellence aligns with educational fairness.

Role Summary

The individual in this role will provide essential support to TEP's leadership, enabling the Principal and CEO to focus on critical organizational priorities. This position offers a unique opportunity for those seeking an immersive, hands-on experience in urban education, encompassing various facets such as instruction, operations, policy, finance, and human resources.

The Executive Assistant to the Principal and CEO is tasked with enhancing the efficiency and effectiveness of these leaders by managing their daily communications, schedules, and workflows. This role requires the ability to represent the Principal and CEO professionally with staff, families, and external stakeholders, demonstrating sound judgment in sensitive situations while assisting in resolving daily operational challenges.

Key Responsibilities

  • Administrative Support: Deliver comprehensive administrative assistance to the Executive Team (Principal and CEO) through meticulous calendar management, meeting coordination, project oversight, and administrative task completion, ensuring a balance between immediate needs and long-term objectives.
  • Communication Oversight: Manage all incoming communications directed to the Principal and CEO by organizing email correspondence, evaluating the urgency of messages, and facilitating timely and effective responses.
  • Document Preparation: Aid in the creation of reports, presentations, and correspondence for the Principal and CEO. Generate daily memos outlining immediate action items, ongoing projects, and a summary of critical communications, alongside an updated overview of key organizational metrics.
  • Specialized Projects: Engage in various specialized initiatives that stem from the work of the Principal and CEO, with project scope expanding as the individual gains organizational insight.
  • Strategic Input: Provide advice to the Principal and CEO on initiatives that support organizational objectives and act as a sounding board for discussions on diverse topics.

Candidate Profile

Qualifications

  • Communication Skills: Exceptional interpersonal skills with a focus on active listening, trust-building, and respectful interactions. Proficient in both written and verbal communication, capable of engaging professionally with staff, parents, and external partners.
  • Organizational Expertise: Strong organizational skills and attention to detail, recognizing the importance of accuracy in achieving organizational success. Ability to prioritize tasks effectively in a dynamic environment, with proficiency in Microsoft Office and Google Workspace.
  • Systems Thinking: Ability to analyze information thoughtfully and develop sustainable systems that enhance efficiency and outcomes.
  • Commitment to Equity: A genuine passion for being part of diverse, equitable, and inclusive teams, reflecting TEP's dedication to educational equity across all departments. High integrity and trustworthiness, with sound judgment regarding confidential information.
  • Alignment with TEP's Vision: A strong commitment to TEP's mission and innovative approach to attracting educational talent to underserved communities, ensuring personal values align with organizational goals.
  • Growth Orientation: Open to feedback and eager to learn and develop within a mission-driven environment, complemented by a sense of humor.
  • Educational Background: TEP does not mandate specific formal education credentials, focusing instead on the qualifications and skills outlined above.

Benefits Overview

Why Choose TEP?

At TEP, we prioritize the growth of our staff as much as our students. We are committed to redefining the employee experience, offering a fulfilling career with benefits that reflect TEP's high standards.

  • Compensation: Competitive annual salary ranging from $60,000 to $70,000, commensurate with experience.
  • Collaborative Environment: Work alongside a dedicated community of professionals passionate about educational equity.
  • Time Off: Generous vacation policy including 6 weeks of vacation, 11 federal holidays, additional non-federal holidays, 5 sick days, and 3 personal days.
  • Mentorship: Direct reporting to TEP's Principal and CEO for guidance and support.
  • Wellness Initiatives: Commitment to employee well-being through various programs and retreats.
  • Healthcare Benefits: Comprehensive medical, dental, vision, Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance coverage.
  • Family Support: Parental leave and dependent care accounts to assist with family responsibilities.
  • Retirement Planning: 403b Retirement Plan to help secure your financial future.
  • Professional Development: A culture that encourages continuous learning and professional growth, including tuition reimbursement.

Note: All charter school staff are required to provide proof of COVID-19 vaccination in accordance with Department of Health guidelines. Requests for medical accommodations must be supported by documentation from a qualified medical professional.

This position requires a strong on-site presence, and the Executive Assistant role is fully in-person at one of TEP's campuses.

TEP is currently reviewing applications on a rolling basis. Candidates who submit both a cover letter and resume will receive a response regarding their application status.

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