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Senior Executive Assistant to the CEO

2 months ago

New York, New York, United States Public Health Solutions Full time
Job OverviewCompany Background:

Public Health Solutions (PHS) is a prominent non-profit organization dedicated to enhancing health equity and addressing health-related social needs for historically underserved communities. With a legacy of 70 years, PHS is the largest public health nonprofit in New York City, committed to improving health outcomes and empowering communities through direct services to vulnerable families and partnerships with community-based organizations. Our focus spans various public health issues, including nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS.

Program Overview:

PHS oversees WholeYouNYC (WYNYC), a comprehensive community resource network that establishes reliable connections between healthcare providers, health plans, and community organizations, delivering essential resources that address the social determinants of health. With over 100 collaborating organizations, WYNYC offers a range of services across all five boroughs, enabling New Yorkers to achieve their healthiest lives and work towards reducing health disparities.

Position Summary:

The Executive Assistant plays a vital role in providing high-level administrative and operational support to the Chief Executive Officer (CEO) of PHS. This position is essential for organizing significant meetings, managing complex administrative projects, and ensuring effective communication with executives, officials, and stakeholders.

Key Responsibilities:

  • Manage Communications and Stakeholders:
    • Oversee the CEO's calendar, coordinating meetings, appointments, and travel logistics.
    • Screen incoming communications, responding independently when appropriate and directing inquiries as necessary.
    • Draft and refine correspondence, reports, and presentations on behalf of the CEO.
    • Foster and maintain strong relationships with internal and external stakeholders, including high-level executives and community partners.
    • Collaborate with the Development & Marketing team to support leadership communication strategies.
  • Provide Administrative Support:
    • Assist with purchasing, HR, IT, and Finance functions for the CEO and network, utilizing effective operating procedures.
    • Manage expense reports, process invoices, and handle other administrative tasks for the CEO.
    • Ensure confidentiality of sensitive information.
  • Coordinate Projects:
    • Support the CEO in managing complex administrative projects and initiatives related to WholeYouNYC, ensuring timely execution aligned with strategic objectives.
    • Monitor progress on key initiatives, identify potential challenges, and proactively propose solutions.
    • Prepare presentations, reports, and documentation for internal and external stakeholders.
    • Perform additional duties as assigned.

Qualifications:

  • Bachelor's degree or equivalent experience required.
  • A minimum of 5 years of experience providing executive-level administrative support, preferably in a non-profit or healthcare environment.
  • Experience working with governing boards or similar committees is highly desirable.

Desired Skills:

  • Exceptional organizational, time management, and project coordination abilities.
  • Strong written and verbal communication skills, capable of interacting effectively with individuals at all organizational levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Commitment to the mission of Public Health Solutions and advancing health equity in New York City.

Benefits:

  • Hybrid Work Schedule.
  • Generous Paid Time Off and Holidays.
  • Comprehensive benefits package including Medical, Dental, and Vision coverage.
  • Flexible Spending Accounts and Commuter Benefits.
  • Company Paid Life Insurance and Disability Coverage.
  • 403(b) plan with employer matching and discretionary contributions.
  • College Savings Plan.
  • Ongoing training and professional development opportunities.

PHS values diversity within our teams, recognizing that varied backgrounds and experiences enhance our community and propel us toward our goals. We encourage individuals with diverse experiences to apply and share their unique perspectives, contributing to our mission of creating healthier, more equitable communities.