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Executive Support Specialist to CEO

2 months ago

New York, New York, United States Phaxis Full time

Position: Executive Support Specialist to CEO - Bilingual Spanish

Location: Financial Sector

Key Responsibilities:

  • Oversee and manage extensive scheduling and calendar coordination for both professional and personal commitments.
  • Serve as the primary point of contact, acting as a "gatekeeper" for the CEO.
  • Handle, filter, and assess all incoming communications directed to the CEO.
  • Generate compliance documentation to support the CEO in leading the organization effectively.
  • Coordinate directly with various healthcare providers and medical institutions.
  • Input the CEO's tasks into project management tools to ensure timely completion by staff.
  • Execute various personal errands as required.
  • Prepare presentations, meeting summaries, and official documents.
  • Maintain and organize contacts within the email management system.
  • Conduct ad hoc projects as assigned.

Essential Qualifications:

  • Bachelor's Degree is mandatory.
  • A minimum of 4 years of demonstrated experience as a Personal Assistant.
  • At least 7 years of relevant experience supporting senior executives.
  • Fluency in Spanish is essential.
  • Proficient in the Microsoft Office suite.
  • Ability to work flexible hours, including evenings and weekends.

Work Schedule: 9:00 AM - 5:30 PM with flexibility for extended hours.

Employment Type: Temporary to Permanent

Company: Phaxis

Commitment to Diversity: We are an equal employment opportunity employer.