Senior Administrative Coordinator

2 weeks ago

Washington, Washington, D.C., United States BluePath Labs Full time
Position Overview

Role: Executive Assistant III - DOE (Temporary to Permanent - Hybrid)

Location: Washington D.C

BluePath Labs is a rapidly expanding research and management consulting firm dedicated to addressing complex challenges for both governmental and private sector clients.

We are currently in search of an Executive Assistant to provide support to the U.S. Department of Energy's Office of Environmental Management, specifically within the Office of Intergovernmental & Stakeholder Programs.

Key Responsibilities:

  • Execute a diverse range of administrative, secretarial, and clerical functions to assist the U.S. Department of Energy (DOE) Office of Environmental Management (EM) Office of Intergovernmental & Stakeholder Programs (EM-4.3) in a dynamic setting.
  • Serve as a high-level resource for executive administrative functions on various projects.
  • Collaborate closely with executives and project managers to ensure timely completion of tasks and deliverables.
  • Act as a liaison with other EM offices and DOE organizations to resolve daily administrative and operational issues.
  • Work independently or as part of a team on special projects that may be one-time or ongoing.
  • Oversee special assignments as directed by management.
  • Plan and coordinate multiple presentations, as well as disseminate information, training materials, proposals, charts, graphs, procedures, and correspondence.
  • Organize, schedule, and manage complex activities, coordinate meetings, create and develop visual presentations, and compile and prepare reports.
  • Maintain electronic records and data management systems.

Desired Qualities:

  • Self-motivated with a readiness to embrace new challenges and a quick learner of EM's business processes and DOE computer systems.
  • Strong oral and written communication skills.
  • Exhibit a high level of professionalism in deliverables and interactions with colleagues and clients.
  • Results-oriented individual with excellent interpersonal skills for engaging with high-level management and technical personnel.
  • Ability to work autonomously and demonstrate initiative.
  • Utilize sound judgment and discretion when coordinating with others to gather information.
  • Display a professional customer service attitude.

Qualifications:

  • U.S. citizenship required.
  • Bachelor's Degree.
  • Eight years of relevant experience in similar roles.
  • Experience supporting EM or DOE for eight to eleven years.
  • Proficiency in DOE corporate systems such as ESS, ATAAPS, Concur Government Edition, and eDOCs.
  • Proficient in Office 365 Productivity Suite including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
  • Skilled in Adobe Acrobat for viewing, creating, manipulating, printing, and managing files, as well as routing for e-signatures in PDF format.
  • Ability to obtain DOE L or Q clearance may be necessary.

About BluePath Labs:

BluePath Labs merges mission-driven insights with advanced technologies to achieve measurable performance enhancements for our clients. We are committed to exceeding client expectations by adhering to our core values of integrity, professionalism, and resilience. Our extensive experience across Government, Military, Commercial, and Academic sectors distinguishes us among small businesses and is a key differentiator of our solutions. Our multidisciplinary expertise enables us to tackle diverse and intricate challenges effectively. We prioritize collaboration with our clients to accurately frame problems, optimize processes, leverage technologies, and implement sustainable solutions. Our labs are where innovative ideas emerge, experiments take place, and breakthroughs are realized. This is the essence of BluePath's culture.

BluePath Labs is an equal opportunity employer.

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