Executive Administrative Coordinator
2 weeks ago
Position Summary: The George Washington University School of Medicine and Health Sciences (SMHS) is in search of an Executive Administrative Coordinator for the Office of the Dean, Academic and Student Affairs. This role is essential in providing comprehensive administrative assistance to the Associate Dean of Student Affairs and other senior personnel in managing fiscal responsibilities, office operations, and human resource functions.
This pivotal administrative role delivers advanced support to one or more executives. Responsibilities include maintaining and reconciling purchasing cards for departmental accounts, coordinating schedules, and managing calendars for assigned staff, while prioritizing and organizing meetings, conferences, and appointments. The coordinator will proactively prepare necessary background materials and liaise with management to ensure that office administration policies and activities align with their requirements.
Additionally, this position involves planning, prioritizing, and overseeing maintenance and upgrades to facilities and equipment to minimize disruptions to business operations. The role also encompasses the hiring, training, and supervision of temporary and summer staff, as well as overseeing customer service initiatives at the front desk, including addressing inquiries and resolving issues as needed.
A significant aspect of this position includes managing pre-clinical student events and collaborating with student committees. Responsibilities also extend to registrar and record-keeping tasks.
Key Responsibilities:
- Organize meetings and prepare minutes
- Procure office supplies and equipment
- Disseminate policies and procedures related to student affairs
- Facilitate purchases related to student affairs using university procurement cards
- Coordinate travel arrangements; prepare event pre-authorization forms, travel reimbursements, and payment requests as necessary
- Engage with vendors and manage procurement and invoicing
- Assist with purchases for student class and student government accounts
- Provide administrative support for senior-level social functions and other hosted events
- Act as the primary administrative liaison between the Office of Student Affairs and various internal and external stakeholders to disseminate information, foster cooperation, and implement initiatives
- Collaborate with staff from different offices, including Facilities Management and IT, to ensure smooth operations and effective management of daily incidents
- Support faculty, deans, and staff in coordinating preclinical academic calendars and intersession curricular events
- Perform additional duties as assigned by senior leaders of the Office of Student Affairs.
Work Environment:
This position operates in a Hybrid work setting, defined as job functions that can be effectively performed in both on-campus and remote locations. Employees may have dedicated or shared workspace available on campus and possess the flexibility to determine the most effective way to perform their work as needed. A telecommuting agreement will be implemented.
Minimum Qualifications:
Qualified candidates will possess a Bachelor's degree in a relevant field. The degree must be conferred by the start date of the position. Equivalent combinations of education, training, and experience may be considered.
Preferred Qualifications:
- Bachelor's degree or higher
- Two years of experience in an administrative role preferred but not mandatory
- Strong interpersonal and teamwork abilities
- Proficient in computer skills with in-depth knowledge of MS Office Suite
- Prior experience in event management, curricular affairs, student affairs, budgeting, invoicing, and maintaining accurate records
- Experience supporting executive calendars and managing various projects/events
- Exceptional communication skills, both verbal and written
Compensation: Hiring Range: $34.04 per hour.
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States BES Solutions Inc Full timeJob OverviewPosition: Executive Administrative CoordinatorCompany: BES Solutions IncJob ResponsibilitiesThe Executive Administrative Coordinator will provide high-level administrative support to executives and senior management, ensuring efficient operation and communication within the organization.Organizational Support: Manage day-to-day organizational...
-
Executive Administrative Coordinator
7 days ago
Washington, Washington, D.C., United States Graham Full timeJob OverviewThis position entails a structured work schedule from Monday to Friday, comprising five working days each week.Key Responsibilities:The role encompasses a variety of administrative functions, including but not limited to:- Managing correspondence and phone communications- Organizing and coordinating appointments- Arranging travel logistics-...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full timeJob OverviewThe Executive Administrative Coordinator plays a crucial role in supporting the Division Chief by executing a variety of complex and diverse tasks essential for the smooth functioning of the division.This position entails providing professional administrative assistance in daily operations, ensuring efficiency and organization.Key...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Hong Kong Economic and Trade office Full timeJob OverviewPosition: Executive Administrative CoordinatorLocation: Hong Kong Economic and Trade OfficeSalary: Competitive salary based on experience Qualifications (a) A minimum of two years' relevant experience in office administration;(b) A valid driver's license with at least six months of driving experience;(c) Proficiency in both spoken and written...
-
Administrative Executive Assistant
2 weeks ago
Washington, Washington, D.C., United States Department of Corrections Executive Leadership Full timeOverview The Department of Corrections is dedicated to ensuring public safety through the effective management and oversight of individuals in our care. Our team members have the chance to make a significant difference in the lives of others by pursuing careers across various disciplines. By leveraging innovative research and evidence-based practices,...
-
Executive Administrative Coordinator
7 days ago
Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full timeAdministrative Assistant 3 Position at A Prentice Ray & Associates LLCAre you passionate about organization, team support, and managing a variety of tasks? This role is designed for you.Key Responsibilities:Draft and/or refine organizational charts, memos, and various office documents as needed;Employ advanced MS Excel skills to create monthly financial...
-
Executive Administrative Coordinator
7 days ago
Washington, Washington, D.C., United States Graham Full timeJob OverviewThis position is designed to provide comprehensive administrative support within a corporate environment. Work Schedule:Monday to Friday, 5 days a week.Key Responsibilities:The selected candidate will be responsible for a variety of tasks including but not limited to:- Managing correspondence and communications- Organizing and maintaining files...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is a law firm at the forefront of technology, innovation, and regulatory compliance. They provide services to a diverse global clientele, with attorneys who advocate for clients undergoing regulatory scrutiny and litigation. The firm has been recognized as a recommended entity in the 2024 Benchmark Litigation....
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Anasazi Imports Full timeJob OverviewWe are looking for a detail-oriented and proactive Executive Administrative Coordinator to assist Anasazi Imports in managing its daily operations. The ideal candidate will play a pivotal role in supporting design initiatives, overseeing project management, and fostering client relationships to ensure seamless workflow and high levels of client...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is a law firm at the forefront of technology, innovation, and regulatory practices. They provide services to a diverse global clientele, with attorneys who represent clients in regulatory investigations and litigation matters. The firm has been recognized as a recommended entity in the 2024 Benchmark Litigation....
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is a law firm at the forefront of technology, innovation, and regulatory practices. They cater to a global clientele, providing legal representation for clients involved in regulatory investigations and litigation. The firm has been recognized as a recommended entity in the 2024 Benchmark Litigation. Employees...
-
Administrative Executive Coordinator
2 weeks ago
Washington, Washington, D.C., United States CMT Services Inc Full timeJob OverviewSalary: CompetitiveDisclaimer: By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.ABOUT CMT SERVICES, INC.:CMT Services, Inc. is a vibrant and expanding small enterprise...
-
Washington, Washington, D.C., United States ACLED Full timePosition OverviewSalary:About the OrganizationThe Armed Conflict Location & Event Data organization (ACLED) is a premier institution focused on the collection, analysis, and mapping of crisis data. ACLED specializes in gathering information on conflicts, providing insightful analyses to understand and evaluate conflict scenarios, and making this data...
-
Washington, Washington, D.C., United States ACLED Full timePosition OverviewSalary: CompetitiveAbout ACLEDThe Armed Conflict Location & Event Data organization (ACLED) specializes in detailed data collection, analysis, and crisis mapping. ACLED's team is dedicated to gathering information on conflicts, analyzing it to illustrate and evaluate conflict scenarios, and providing both data and insights freely to the...
-
Washington, Washington, D.C., United States ACLED Full timeJob OverviewPosition Title: Executive AssistantSalary: CompetitiveAbout ACLEDThe Armed Conflict Location & Event Data organization (ACLED) is a premier institution specializing in the collection, analysis, and mapping of crisis data. Our team is dedicated to gathering information on conflicts, providing insightful analysis to understand and evaluate conflict...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Creative Financial Staffing Full timeAbout the Company & Opportunity: Our client is a leading law firm that leverages technology and innovation to navigate complex regulatory landscapes. They provide expert legal representation to a diverse international clientele, specializing in regulatory investigations and litigation. The firm has been recognized as a recommended entity in the 2024...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Total Systems Technologies Full timeABOUT US: Total Systems Technologies Corporation (TSTC) is a recognized leader in providing comprehensive program, investment, and security management consulting services. We cater to various sectors including civilian, defense, intelligence, and law enforcement, assisting them in optimizing and safeguarding their operations. OUR CULTURE: As a Woman Owned,...
-
Executive Administrative Coordinator
1 week ago
Washington, Washington, D.C., United States Harkcon Inc Full timePosition Overview***This is a hybrid role******involving both onsite and remote work arrangements***Harkcon, Inc. is seeking a skilled Administrative Coordinator to join our National Security and Intelligence division, providing essential support to a significant client within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA)....
-
Administrative Executive
2 weeks ago
Washington, Washington, D.C., United States Generation Hope Full timePosition OverviewSalary Range: $55,000 - $65,000About Generation Hope:Generation Hope is a nonprofit organization dedicated to empowering student parents by providing them with the resources necessary for academic and economic success. Our mission is to engage educational and policy partners to foster systemic change while offering direct support to teen...
-
Executive Administrative Coordinator
2 weeks ago
Washington, Washington, D.C., United States Ladgov Corporation Full timePosition OverviewJob Title: Administrative AssistantLocation: Washington Navy Yard, DCKey Responsibilities:Digitizing and structuring various documents for efficient access.Entering data and/or metadata into databases and associated documents.Compiling, transcribing, and reviewing pertinent documents.Creating and designing document templates to enhance...
