Real Estate Operations Coordinator

2 weeks ago

San Diego, California, United States Meissner Commercial Real Estate Services Full time
Job Overview

Position Title: Real Estate Operations Coordinator
Reports To: Real Estate Manager or Senior Portfolio Manager
FLSA Status: Exempt, Full-Time

Summary:

The Real Estate Operations Coordinator supports the Real Estate Manager or Senior Portfolio Manager in the daily management of the assigned property portfolio. This role encompasses essential responsibilities in client relations, property management, construction oversight, lease administration, and financial analysis.

Key Responsibilities:

PROPERTY MANAGEMENT:

• Aid in the daily administration of the assigned portfolio.

• Supervise contracted service providers and property personnel to ensure compliance with contract terms and quality standards. Address service issues promptly.

• Conduct property evaluations as directed by the Real Estate Manager or Senior Portfolio Manager, ensuring all areas are presentable for potential clients.

• Collaborate with Project Managers on property and tenant construction initiatives, ensuring adherence to relevant regulations and specifications.

• Foster and maintain professional relationships with tenants and vendors, addressing concerns and escalating issues as necessary.

• Draft communications for tenants regarding lease obligations, rent collection, and other relevant matters. Maintain familiarity with all essential property documentation.

• Work alongside the Real Estate Manager and Senior Portfolio Manager to uphold lease agreements.

• Process maintenance requests and generate work orders or service agreements as needed, ensuring all requests are fulfilled and documented.

• Coordinate tenant move-in and move-out procedures, including record updates and communication of necessary information.

• Ensure compliance with insurance requirements for tenants and vendors.

• Maintain and update property information in the database and physical files.

• Assist with after-hours property inquiries and emergencies.

• Perform property filing and documentation as required.

FINANCIAL MANAGEMENT:

• Contribute to the development of annual operating and capital budgets in line with established guidelines.

• Review and confirm all budgeted expenditures, ensuring timely project completion within budget constraints.

• Assist in gathering tenant sales reports as stipulated in lease agreements.

• Support the preparation of monthly and quarterly financial reports, including management narratives and budget variance analyses.

• Verify invoice coding for each property according to the appropriate general ledger codes.

• Aid in the collection of overdue rents and fees, preparing necessary reports and notices as directed.

• Monitor and address any compliance or delinquency issues under the guidance of the Senior Portfolio Manager.

PROFESSIONAL STANDARDS:

• Uphold the highest level of professionalism in all interactions with tenants, clients, and service providers, demonstrating integrity and confidentiality.

• Complete all required deliverables for review by the Real Estate Manager or Senior Portfolio Manager in a timely manner.

• Mentor and support Property Assistants as needed.

• Perform additional duties as assigned.

Qualifications:

• A minimum of three (3) years of experience in commercial real estate management.

• A valid California Real Estate License (salesperson or broker) is preferred.

• A college degree is desirable.

Performance Expectations:

• Maintain a professional appearance in accordance with company policies.

• Adhere to attendance policies and demonstrate punctuality.

• Exhibit professional etiquette in all interactions with colleagues and clients.

• Complete tasks accurately with minimal supervision.

• Demonstrate an understanding of complex lease agreements.

• Execute responsibilities according to departmental guidelines and timelines.

• Prioritize tasks effectively and manage multiple responsibilities under pressure.

• Analyze work processes accurately and efficiently.

Technical Skills:
Proficiency in Microsoft Word, Excel, Internet applications, and Outlook is required. Experience with Yardi software is a plus.

Physical Requirements:
The physical demands of this role include effective communication, operating office equipment, and remaining stationary for extended periods.

Company Overview

Meissner Commercial Real Estate Services is a leading firm specializing in real estate management. Based in San Diego, we are recognized for exceeding client expectations and delivering personalized services throughout California. Our dedicated team excels in the commercial real estate industry, committed to achieving excellence. We seek outstanding candidates who thrive in dynamic environments and understand the significance of supporting commercial properties.

  • Real Estate Operations Coordinator

    1 week ago

    San Diego, California, United States AppleOne Full time

    Job DescriptionPosition: Real Estate Operations CoordinatorLocation: San Diego, CACompensation: $60,000 - $70,000 annuallyOverview:We are looking for a meticulous and organized Real Estate Operations Coordinator to become a part of our team in San Diego, CA. The successful candidate will hold a Bachelor's degree and demonstrate a strong interest in real...

  • Lead Real Estate Operations Manager

    2 weeks ago

    South San Francisco, California, United States Alexandria Real Estate Equities Full time

    Lead Real Estate Operations Manager (Flexible Hybrid)Location: South San Francisco, CAJob Function: Asset ServicesEmployment Status: Regular, Full-Time, ExemptAs an essential member of our Asset Services division, you will play a pivotal role in enhancing the success of our tenants and their innovative endeavors by delivering exceptional services, supporting...

  • Licensed Real Estate Professional

    2 weeks ago

    San Diego, California, United States The Jim Bottrell Real Estate Team Full time

    Job OverviewAre you ready to excel in the real estate industry? The Jim Bottrell Team is looking for dedicated individuals to thrive in a supportive environment.Why choose us?Innovative Strategies: We provide our agents with cutting-edge tools and techniques to navigate the ever-evolving real estate landscape. Our proactive approach ensures you are...

  • Real Estate Operations Manager

    2 weeks ago

    South San Francisco, California, United States Alexandria Real Estate Equities Full time

    Real Estate Operations Manager (Flexible Hybrid)Location: South San Francisco, CAJob Function: Asset ServicesEmployment Status: Regular, Full-Time, ExemptAs an essential member of our Asset Services division, you will play a pivotal role in enhancing the success of our tenants and their innovative pursuits by delivering exceptional services, supporting our...

  • Real Estate Portfolio Supervisor

    2 weeks ago

    San Francisco, California, United States Gaetani Real Estate Full time

    Position: Property Portfolio ManagerDepartment: Property ManagementReporting to: Operations DirectorCompany Overview:Gaetani Real Estate (GRE) stands as a premier property management firm with a legacy of over 75 years in the San Francisco Bay Area. We are committed to delivering exceptional services to property owners, leveraging our extensive experience to...

  • Real Estate Portfolio Supervisor

    2 weeks ago

    San Francisco, California, United States Gaetani Real Estate Full time

    Position: Property Portfolio ManagerDepartment: Property ManagementReporting to: Operations DirectorCompany Overview:Gaetani Real Estate (GRE) stands as a premier property management firm with a legacy of over 75 years in the San Francisco Bay Area. We are committed to delivering exceptional services to property owners, ensuring their investments are managed...

  • Real Estate Portfolio Supervisor

    2 weeks ago

    San Francisco, California, United States Gaetani Real Estate Full time

    JOB TITLE: Portfolio Manager DEPARTMENT: Property Management REPORTS TO: Director of Operations Company Overview: Gaetani Real Estate (GRE) has been a leader in delivering professional property management solutions to property owners in the San Francisco Bay Area for over 75 years. Our mission is to alleviate the complexities of managing commercial and...

  • Real Estate Operations Coordinator

    2 weeks ago

    San Diego, California, United States AppleOne Employment Services Full time

    Property Management SpecialistLocation: San Diego, CASalary: $60,000 - $70,000 per yearJob Overview:We are looking for a meticulous and organized Property Management Specialist to enhance our team in San Diego, CA. The successful candidate will hold a Bachelor's degree and demonstrate a strong interest in real estate management. This position focuses on...

  • Real Estate Portfolio Supervisor

    2 weeks ago

    San Francisco, California, United States Gaetani Real Estate Full time

    Position: Property Portfolio ManagerDepartment: Property ManagementReporting to: Operations DirectorCompany Overview:Gaetani Real Estate (GRE) stands as a premier property management firm with a legacy of over 75 years in the San Francisco Bay Area. We are committed to delivering exceptional services to property owners, leveraging our extensive experience to...

  • Senior Real Estate Development Manager

    5 days ago

    San Francisco, California, United States Alexandria Real Estate Equities Full time

    Job SummaryWe are seeking a highly experienced Senior Real Estate Development Manager to join our team at Alexandria Real Estate Equities. As a key member of our development team, you will be responsible for managing and overseeing the development and construction of our life science mega campuses.Key ResponsibilitiesDevelop and manage project budgets and...

  • Real Estate Development Project Manager

    5 days ago

    San Francisco, California, United States Alexandria Real Estate Equities Full time

    Job SummaryWe are seeking a highly experienced Senior Real Estate Development Manager to join our team at Alexandria Real Estate Equities. As a key member of our development team, you will be responsible for managing and overseeing the development and construction of our life science mega campuses.Key ResponsibilitiesDevelop and manage project budgets and...

  • Real Estate Professional

    4 days ago

    San Diego, California, United States Coldwell Banker Full time

    Job OpportunityWe are seeking a highly motivated and enthusiastic Real Estate Agent to join our team at Coldwell Banker.About the Role:Represent clients in real estate transactions, providing exceptional customer service and ensuring a smooth buying or selling experience.Coordinate with various stakeholders, including third-party entities, to facilitate...

  • Real Estate Recruiter

    2 days ago

    San Diego, California, United States PorchLight Realty Full time

    Job OverviewPorchLight Realty is seeking a skilled Real Estate Recruiter to join our dynamic team. As a key member of our organization, you will be responsible for identifying, attracting, and hiring top talent to support our growth and success.Key ResponsibilitiesRecruitment Strategy: Develop and implement a comprehensive recruitment strategy to identify...

  • Real Estate Sales Professional

    4 days ago

    San Diego, California, United States Coldwell Banker Full time

    Job DescriptionAbout the Role:Coldwell Banker is seeking a highly motivated and enthusiastic Real Estate Sales Agent to join our team. As a member of our team, you will have the opportunity to work with a comprehensive training program and an impressive range of technology tools designed to get you up and running quickly.Responsibilities:Represent home...

  • Real Estate Escrow Coordinator

    1 week ago

    San Diego, California, United States Workway, Inc. Full time

    Job OverviewWorkway BancForce is a leading national staffing agency dedicated to connecting skilled job seekers with a variety of employment opportunities across the country, including direct hire, temp-to-hire, and temporary roles in specialized sectors. Our mission is to provide a candidate-focused approach to help individuals secure their next...

  • Real Estate Legal Assistant

    2 weeks ago

    San Diego, California, United States Ingenuity Staffing Full time

    Position Overview: Experienced Real Estate Legal AssistantAre you a seasoned Legal Assistant with a strong interest in Real Estate law? If you excel in a fast-paced setting and wish to contribute to a leading staffing firm, we have an intriguing opportunity for you.Ingenuity Staffing is on the lookout for a meticulous and skilled Legal Assistant to become a...

  • Executive Assistant to Real Estate Investor

    7 days ago

    San Diego, California, United States sdrepros Full time

    Job DescriptionJob Title: Executive Assistant to Real Estate InvestorCompany: SDREPROSLocation: San DiegoAbout Us:At SDREPROS, we are a dynamic real estate sales and investment company dedicated to growth and innovation. Led by Casey Martin, a prominent real estate investor, agent, and developer, we are looking for a highly organized and motivated Executive...

  • Real Estate Recruiter

    2 days ago

    San Diego, California, United States PorchLight Realty Full time

    Job OverviewPorchLight Realty is seeking a skilled Real Estate Recruiter to join our team. As a key member of our hiring process, you will be responsible for identifying, attracting, and hiring top talent to support our growing business.Key ResponsibilitiesRecruitment Strategy: Develop and implement a recruitment strategy to attract and engage top real...

  • Real Estate Brokerage Operations Coordinator

    2 weeks ago

    San Francisco, California, United States JobsRUs Full time

    Job OverviewJobsRUs is looking to hire a Real Estate Brokerage Operations Coordinator for our esteemed client.Benefits OfferedWeekly CompensationRemote Work OpportunityCompensation DetailsHourly Rate: $28.50Work Schedule1st Shift: Monday to Friday, 8 AM to 5 PM PSTKey ResponsibilitiesConduct research on membership and compliance issues with state and...

  • Licensed Real Estate Professional

    7 days ago

    San Diego, California, United States 1st Choice Home Team Full time

    Job Overview1ST CHOICE HOME TEAM, a prominent Real Estate and Mortgage Brokerage, is on the lookout for a licensed Real Estate professional who possesses a robust background in sales and exceptional customer service skills. We are dedicated to assisting the right candidate with the necessary licensing support. This role offers a chance to engage in various...