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Executive Administrative Coordinator for Nursing

2 months ago

Tacoma, Washington, United States Tacoma Community College Full time
About Tacoma Community College

Situated in a picturesque region, Tacoma offers a blend of urban living and outdoor adventures, making it a desirable location for both work and leisure.

Tacoma Community College (TCC) is committed to fostering an inclusive environment that honors the diverse backgrounds of our community. We acknowledge the historical significance of the land we occupy and strive to build meaningful partnerships with local indigenous populations.

Our institution is dedicated to promoting equity, diversity, and inclusion, actively supporting initiatives that uplift marginalized communities.


Position Overview

Tacoma Community College is seeking a highly organized and detail-oriented individual to fulfill the role of Administrative Assistant 3 to the Associate Dean of Nursing. This position is essential for providing comprehensive administrative support within the nursing program.

The successful candidate will play a pivotal role in ensuring the smooth operation of the nursing department and assisting in the attainment of both academic and administrative objectives.

The ideal candidate will demonstrate a commitment to collaboration with faculty, staff, and administrators to enhance student access and support.


Key Responsibilities
  • Provide confidential administrative assistance to the Associate Dean, including managing schedules, organizing meetings, and coordinating travel.
  • Act as the primary liaison for internal and external communications, maintaining professional correspondence on behalf of the Associate Dean.
  • Utilize discretion and diplomacy to interact effectively with a diverse range of stakeholders.
  • Represent the nursing program in various meetings and college activities.
  • Coordinate and develop quarterly class schedules using campus software, ensuring alignment with course offerings.
  • Prepare faculty contracts in collaboration with Human Resources.
  • Maintain organized records related to the nursing program, including budget tracking and accreditation materials.
  • Assist in the onboarding and offboarding processes for faculty and staff.
  • Support the planning and execution of departmental events and special projects.
  • Participate in professional development and training opportunities.

Qualifications

Minimum Qualifications:

  • High school diploma or equivalent.
  • Experience in administrative support or office practices.
  • Proficiency in Microsoft Office Suite.

Preferred Qualifications:

  • Experience with PeopleSoft software.
  • Supervisory experience.
  • Experience in budget management.
  • Prior administrative experience in an academic or healthcare environment.

Conditions of Employment

Successful completion of a criminal history background check is required prior to employment.


Application Process

Interested candidates should submit a complete application package, including a resume and cover letter detailing relevant experience.


Compensation and Benefits

This is a full-time position with a competitive salary range and a comprehensive benefits package, including healthcare, retirement plans, and paid leave.

Tacoma Community College is an Equal Opportunity Employer and values diversity in its workforce.