Executive Administrative Assistant

4 weeks ago


Tacoma, Washington, United States Amara Full time
Job Description

Amara is seeking a highly skilled and experienced Executive Administrative Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and C-Suite personnel. The ideal candidate will have a strong ability to anticipate needs, solve problems, and work autonomously with discretion.

Key Responsibilities
  • Manage complex schedules, meetings, and travel arrangements for the CEO and C-Suite.
  • Oversee daily workflow and prioritize tasks to ensure the CEO's time is optimized.
  • Prepare materials, reports, and presentations for internal and external meetings.
  • Manage confidential communications and ensure timely follow-ups.
  • Plan and execute events for both the Executive Office and external partners.
Requirements
  • High school diploma or GED required. Associate or bachelor's degree in nonprofit management, business, or related field strongly desired.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • 3 - 5 years' experience supporting C-Suite executives preferred.
  • Ability to work collaboratively under pressure while maintaining a positive attitude and problem-solving mindset.
  • Flexibility to work varied hours which may include early morning and evening appointments.
Benefits

This is a full-time position with an annual rate of pay between $57,000-$69,999 depending on experience. Generous personal leave and benefits package, including paid time off, paid sabbatical, health, vision and dental insurance, 401k with a company match, life, and disability insurance.

This role requires the flexibility to work both remotely and in-person at Amara's offices in King and Pierce County, based on the needs of the organization.



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