Administrative Sales Coordinator

3 weeks ago


Nashville, Tennessee, United States Holiday Inn Nashville Downtown Full time

Job Summary:

The Administrative Assistant is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled at Holiday Inn Nashville Downtown.

Responsibilities:

  • Approach all encounters with guests and employees in a friendly service-oriented manner.
  • Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling.
  • Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working.
  • Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
  • Maintain Sales files in an organized fashion and as per specified standards.
  • Maintain Accounts Coverage Program.
  • Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
  • Complete all 'Month End' reports for the Director of Sales and send to Corporate according to established timeframe.
  • Type and process all contracts proposals memos and general correspondence for sales/catering staff.
  • Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
  • Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
  • Open date stamp and allocate all hotel mail to the appropriate departments for handling.
  • Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
  • Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
  • Type process and distribute all RFP's as directed by DOS.
  • Review all 'OUT' mail from Sales and Catering Managers.
  • Maintain trace for all Sales and Catering Mangers.
  • Order and maintain all Sales forms as specified and participate in monthly inventory counts.
  • Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
  • Review all 'OUT' mail from the General Manager and process as per instructions.
  • Process monthly office supply order for entire hotel; ensure budget guidelines are met.
  • Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
  • Perform any other duties requested by the General Manager or Director of Sales.

Company Overview:

Holiday Inn Nashville Downtown is a leading hotel management company with a growing portfolio of over 1,550 hotels in all 50 states and 22 countries.

Benefits:

  • Competitive benefits package including medical dental and vision coverage.
  • Short-term and long-term disability income.
  • Term life and AD&D insurance.
  • Paid time off.
  • Employee assistance program.
  • 401k retirement plan.

As the global leader in third-party hotel management, our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best.



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