Administrative Sales Coordinator
3 weeks ago
Job Summary:
The Administrative Assistant is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled at Holiday Inn Nashville Downtown.
Responsibilities:
- Approach all encounters with guests and employees in a friendly service-oriented manner.
- Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling.
- Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working.
- Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
- Maintain Sales files in an organized fashion and as per specified standards.
- Maintain Accounts Coverage Program.
- Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
- Complete all 'Month End' reports for the Director of Sales and send to Corporate according to established timeframe.
- Type and process all contracts proposals memos and general correspondence for sales/catering staff.
- Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
- Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
- Open date stamp and allocate all hotel mail to the appropriate departments for handling.
- Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
- Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
- Type process and distribute all RFP's as directed by DOS.
- Review all 'OUT' mail from Sales and Catering Managers.
- Maintain trace for all Sales and Catering Mangers.
- Order and maintain all Sales forms as specified and participate in monthly inventory counts.
- Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
- Review all 'OUT' mail from the General Manager and process as per instructions.
- Process monthly office supply order for entire hotel; ensure budget guidelines are met.
- Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
- Perform any other duties requested by the General Manager or Director of Sales.
Company Overview:
Holiday Inn Nashville Downtown is a leading hotel management company with a growing portfolio of over 1,550 hotels in all 50 states and 22 countries.
Benefits:
- Competitive benefits package including medical dental and vision coverage.
- Short-term and long-term disability income.
- Term life and AD&D insurance.
- Paid time off.
- Employee assistance program.
- 401k retirement plan.
As the global leader in third-party hotel management, our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best.
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