Accounts Payable Specialist

1 week ago


Stamford, Connecticut, United States The Rockridge Group Full time
Job Summary

We are seeking an experienced Accounts Payable Coordinator to join our team at The Rockridge Group. As an Accounts Payable Coordinator, you will play a critical role in ensuring the smooth operation of our accounts payable process.

Key Responsibilities
  • Analyze and resolve invoice issues in the Workflow Exception queue.
  • Ensure special handling requirements are met on approved invoices in the Workflow Processing queue.
  • Review and route check requests and invoices for local printing.
  • Communicate with vendors to educate them on our Workflow application, vendor portal, and electronic transmission options.
  • Verify and retain new vendor setup documentation.
  • Resolve vendor inquiries and issues.
  • Reconcile vendor statements.
  • Monitor and initiate recurring payments.
  • Process Equity, Guarantee, Taxes, and Real Estate payments.
  • Adjust US and Real Estate pay groups and terms.
  • Balance Real Estate exports with Oracle Accounts Payable.
  • Void checks in Oracle Accounts Payable.
  • Work within the banking system to inquire, stop payment, and retrieve canceled checks.
  • Manage and process Pcard payments.
  • Run check prelims, review, and route to Sr. Manager AP for approval on check run days.
  • Process wire payments in the banking system.
  • Daily reconcile invoice exports.
  • Respond to positive pay emails daily.
  • Provide support and training to internal and external Workflow users.
  • Participate in special projects as needed.
Requirements
  • High school diploma or equivalent; some college preferred.
  • Minimum 3 years of experience in AP processing.
  • Strong proficiency in MS Excel.
  • Strong mathematical and analytical skills, as well as attention to detail.
  • Effective communication skills to work with managers, vendors, and other personnel.
  • Proficiency in learning and using other applications.


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