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Executive Administrative Coordinator

2 months ago

San Antonio, Texas, United States UT Health San Antonio Full time
Job Overview

In this pivotal role, you will provide high-level administrative support to the Chair, ensuring the smooth operation of the office and its functions. Your expertise will be essential in managing the daily activities of the department, while also mentoring junior staff members.

Key Responsibilities
  • Oversee the administrative, operational, and financial tasks of the Chair's office.
  • Organize and manage appointments, maintaining an efficient calendar that includes professional engagements and meetings.
  • Prioritize tasks to ensure timely completion of all responsibilities.
  • Act as a representative of the Chair to faculty, administration, and external stakeholders.
  • Communicate confidential instructions and information to departmental staff.
  • Advise the Chair on policy and operational matters.
  • Assist in troubleshooting and providing solutions to various issues.
  • Coordinate the collection and processing of information for faculty reports to ensure adherence to departmental guidelines.
  • Draft and prepare correspondence for the Chair's signature.
  • Review incoming correspondence and direct it appropriately.
  • Edit and refine draft publications and documents.
  • Maintain updated records of CVs, reports, and other important documents.
  • Approve correspondence prepared by other team members.
  • Serve as the primary liaison to University offices for faculty and the Chair's office.
  • Perform additional duties as assigned.
Qualifications
  • Extensive knowledge of office management and administrative practices.
  • Understanding of record retention regulations and confidentiality protocols.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Exceptional verbal and written communication skills, including the ability to prepare formal correspondence.
  • Strong interpersonal skills, demonstrating professionalism and composure.
  • Excellent organizational and time management abilities.
  • Self-driven and capable of working independently while meeting deadlines.
Education
  • A Bachelor's degree in a related field is required.
About UT Health San Antonio

Benefits Overview

UT Health San Antonio provides a comprehensive benefits package for eligible employees, including medical, dental, and vision insurance, retirement plans, and generous paid time off. Employees working at least 20 hours per week are eligible for these benefits.

Medical - Employees receive UT SELECT Medical insurance at no cost, with options for family coverage.

Dental - Multiple dental insurance plans are available for employees and their families.

Vision - Vision care benefits are provided through Superior Vision Services.

Retirement - Employees can participate in either the Teacher Retirement System or the Optional Retirement Plan.

Time Off - A generous leave program includes paid time off, extended illness bank, and paid family leave.

Flexible Spending Accounts - Employees can set aside pre-tax earnings for qualifying expenses.

Discounts - A variety of discounts on services and memberships are available to employees.

EEO Statement

UT Health San Antonio is committed to equal employment opportunity and affirmative action, promoting a diverse and inclusive workplace.