Administrative Coordinator

3 days ago

San Antonio, Texas, United States Compunnel Inc. Full time
Job Description:

Compunnel Inc. is seeking a highly skilled Administrative Assistant to join our team. The successful candidate will be responsible for performing a variety of administrative tasks, including drafting correspondence, scheduling appointments, conducting research, and maintaining paper and electronic files.

Key Responsibilities:

  • Develop and maintain spreadsheets to track various matters.
  • Assist staff with research and preparation of reports and presentations.
  • Manage appointments, coordinate meetings, and maintain calendars.
  • Modify and upgrade data systems to improve efficiency.
  • Assist in the utilization of computerized applications to enhance productivity.
  • Responsible for assessing and maintaining office supplies.
  • Maintain division files and prepare minutes of meetings.
  • Open and distribute division mail, prepare urgent packages for overnight delivery, and track/monitor incoming and outgoing correspondence.
  • Prepare, coordinate, and maintain budget data and submissions.
  • Coordinate travel arrangements and assist with scheduling.
  • Initiate purchase requisitions and service entry sheets in SAP.
  • Verify and process invoices for payment, prepare travel authorizations, and submit/maintain monthly expense reports.
  • Submit work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
  • Maintain SAP time entry reporting for executive's direct reports.
  • Orient, train, and assign work to lower-level employees.
  • Perform other project and process improvement initiatives as assigned.

Minimum Qualifications:

  • High School Diploma or GED.
  • Extensive experience in secretarial/administrative management for Operational Units.
  • Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail, and scheduling.
  • Ability to set priorities, organize work, and make occasional exceptions.
  • Ability to develop and maintain working relationships with customers and support teams.
  • Initiative to work independently or as a member of a team, coordinating with others to achieve desired results.
  • Well-developed written and verbal communication skills for interaction with all levels of personnel.
  • Ability to meet goals and objectives with minimal direct supervision.
  • High level of accuracy of work and attention to detail.
  • Effective interpersonal and customer service skills.
  • Proven ability to manage multiple tasks with urgency by delivering on time accurate results.
  • Ability to effectively manage sensitive and confidential information.

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