Administrative Coordinator

2 days ago


San Antonio, Texas, United States CCC Group Full time
Job Overview

The Administrative Assistant will provide high-level administrative support to corporate executives or department managers, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Prepare and distribute confidential documents, reports, and presentations.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Develop and maintain filing systems, both physical and electronic.
  • Provide exceptional customer service, responding to phone calls, emails, and in-person inquiries.
  • Assist in the development and implementation of corporate materials, including reports, manuals, and presentations.
  • Coordinate with field site construction personnel as needed.
  • Review and process accounts payable invoices, ensuring accuracy and compliance.
  • Prepare and submit customer billings for work performed by the department or division.

Requirements:

  • High school diploma or equivalent.
  • Associate's degree in business or related field preferred.
  • Minimum three years of administrative experience.
  • Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, and Word.
  • Proficiency in Adobe Acrobat Professional Software.
  • Knowledge of general bookkeeping principles.
  • Experience navigating AP/HR information systems, preferably COINS-OA.

Working Environment:

  • Work is performed primarily indoors.

Physical Demands:

  • Manual dexterity and prolonged sitting.
  • Perform repetitive activities, including typing and answering phone calls.
  • Frequent standing and walking.
  • Occasional climbing stairs, bending, stooping, kneeling, reaching, and crouching.
  • Position may require driving a company-supplied golf cart, as needed.
  • Visual acuity to read printed and electronic documents.
  • Lifting or exerting force up to 30 pounds occasionally.

Career opportunities at CCC Group offer a collaborative team atmosphere, adaptability to changing work environments, and a strong ESOP community.



  • San Antonio, Texas, United States Southwest Research Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to the Space Instruments and Payloads department. The successful candidate will be responsible for providing clerical and administrative support, including managing calendars, coordinating meetings, and preparing reports.Key...


  • San Antonio, Texas, United States Southwest Research Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the Southwest Research Institute. The successful candidate will provide administrative support to the Space Instruments and Payloads department, including directors, managers, engineers, and other staff as needed.Key ResponsibilitiesProvide meeting...


  • San Antonio, Texas, United States Crunch Fitness - Greater San Diego Full time

    Job DescriptionThe Administrative Coordinator is a key member of our team at Crunch Fitness - Greater San Diego.Key Responsibilities:Execute administrative tasks with precision and attention to detail.Lead by example and mentor the Member Service Representative team.Clear the pending membership queue daily to ensure seamless member experiences.Review and...


  • San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to provide comprehensive support to our departments, clubs, programs, and events. The successful candidate will work closely with faculty, staff, and students to ensure the smooth operation of our school.Key ResponsibilitiesAdministrative Support: Provide daily administrative...


  • San Antonio, Texas, United States Workforce Solutions Alamo Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Workforce Solutions Alamo. As an Administrative Assistant, you will provide administrative support to our CEO, ensuring the smooth operation of our office.Key ResponsibilitiesScheduling and Calendar Management: Coordinate appointments, meetings, and...


  • San Antonio, Texas, United States Creative Financial Staffing Full time

    About the OpportunityCreative Financial Staffing is proud to partner with a prominent organization in San Antonio to find a skilled Administrative Assistant to join their dedicated team. This firm is well-regarded for its commitment to excellence and provides a supportive environment where your skills can thrive.Key ResponsibilitiesOffice Support: Manage...


  • San Antonio, Texas, United States SENTA Partners Full time

    Administrative Assistant Job Description At SENTA Partners, we are seeking a highly skilled and organized Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our managers and employees, as well as managing our company's general administrative activities. Responsibilities * Provide...


  • San Antonio, Texas, United States Star Shuttle & Charter Full time

    Job DescriptionAt Star Shuttle & Charter, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our staff.Key Responsibilities:Provide administrative support to our staff,...


  • San Antonio, Texas, United States St Philips College Full time

    Job SummaryAs an Administrative Assistant at St. Philip's College, you will play a vital role in providing general administrative support to department leaders, staff, students, and visitors. Your expertise will be essential in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesProvide administrative support to department...


  • San Antonio, Texas, United States VP Racing Fuels Full time

    Job SummaryVP Racing Fuels is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to various departments. The ideal candidate will possess excellent communication skills, be able to multitask, and thrive in a fast-paced environment.Key ResponsibilitiesProvide administrative support to various departments,...


  • San Antonio, Texas, United States University Health System Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at University Health System. The successful candidate will provide administrative support to our operations team, ensuring the smooth management of day-to-day business activities.Key ResponsibilitiesAssist in the management of internal and external mail...


  • San Antonio, Texas, United States Creative Financial Staffing Full time

    About the OpportunityCreative Financial Staffing is proud to partner with a prominent organization in San Antonio to find a skilled Administrative Assistant to join their dedicated team. This firm is well-regarded for its commitment to excellence and provides a supportive environment where your skills can thrive.Key ResponsibilitiesManage front desk...


  • San Antonio, Texas, United States Compunnel Inc. Full time

    Job Description:Compunnel Inc. is seeking a highly skilled Administrative Assistant to join our team. The successful candidate will be responsible for performing a variety of administrative tasks, including drafting correspondence, scheduling appointments, conducting research, and maintaining paper and electronic files.Key Responsibilities:Develop and...


  • San Antonio, Texas, United States AmTrust Financial Full time

    About AmTrust FinancialAmTrust Financial Services, Inc. is a leading provider of title insurance and other financial services. Our company is grounded in offering next-level customer service with a dynamic team approach, backed by deep financial resources.Job SummaryWe are seeking an Administrative Assistant to join our team. The successful candidate will...


  • San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide comprehensive support to departments, clubs, programs, and events at St. Mary's University. The successful candidate will work closely with faculty, staff, and students to ensure the smooth operation of daily activities, events, and projects.Key...


  • San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide comprehensive support to departments, clubs, programs, and events at St. Mary's University. The successful candidate will work closely with faculty, staff, and students to ensure the smooth operation of daily activities, events, and projects.Key...


  • San Antonio, Texas, United States Workforce Solutions Alamo Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Workforce Solutions Alamo. As an Administrative Assistant, you will provide administrative support to our CEO, ensuring the smooth operation of our office.Key ResponsibilitiesScheduling and Calendar Management: Coordinate appointments, meetings, and...


  • San Antonio, Texas, United States Compunnel Inc. Full time

    Job Summary:Compunnel Inc. is seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to our operational units, ensuring the smooth day-to-day operation of our office.Key Responsibilities:Provide administrative support to operational units, including drafting correspondence, scheduling...


  • San Antonio, Texas, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Marriott International Inc. As an Administrative Assistant, you will be responsible for providing exceptional support to our guests and colleagues, ensuring seamless day-to-day operations, and maintaining the highest level of customer...


  • San Antonio, Texas, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Marriott International Inc. As an Administrative Assistant, you will be responsible for providing exceptional support to our guests and colleagues, ensuring seamless day-to-day operations, and maintaining the highest level of customer...