Administrative Associate II

3 days ago


Huntsville, Alabama, United States Sam Houston State Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Associate II to join our team at Sam Houston State University. This is a full-time position that will provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.

Key Responsibilities
  • Provides administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Prepares, edits, and formats documents, reports, and presentations with high attention to detail.
  • Manages and organizes both electronic and physical files.
  • Acts as a liaison between senior management and internal/external stakeholders.
  • Handles incoming communications, including emails, phone calls, and correspondence.
  • Assists with outreach communication on various channels, including social media.
  • Assists in planning and executing various projects and events.
  • Tracks project timelines, deliverables, and ensures deadlines are met.
  • Maintains and updates databases and spreadsheets.
  • Ensures accuracy and confidentiality of sensitive information.
Requirements
  • Associates degree in related field.
  • Three years relevant administrative assistant experience or experience in a related field.
  • At least 2 years supporting senior management preferred.
  • A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Working Conditions

This position requires a general knowledge of standard office functions and good knowledge of procedures and practices. The ideal candidate will have excellent written and verbal communication skills, strong organizational and time-management abilities, and high level of discretion and confidentiality.

Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.



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