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Program Administrator and Financial Coordinator

2 months ago

West Palm Beach, Florida, United States Ferd & Gladys Alpert Jewish Family & Childrens Ser Full time
Job Overview

About Ferd & Gladys Alpert Jewish Family & Children's Services

Ferd & Gladys Alpert Jewish Family & Children's Services is dedicated to enhancing the lives of individuals and families through a range of comprehensive support services, grounded in compassion and guided by values that foster community well-being.

We are currently seeking a meticulous Program Administrator and Financial Coordinator to collaborate closely with the Grant Manager and program personnel. This role involves monitoring and managing grant expenditures, adhering to reporting timelines, and ensuring compliance with established guidelines. Key responsibilities include financial reconciliations, database oversight, data collection, statistical analysis, and program coordination.

Key Responsibilities:

  • Reconcile invoices against budgeted hours and investigate any discrepancies.
  • Ensure all documentation aligns with grant requirements.
  • Monitor monthly and quarterly expenditures to maintain budget compliance.
  • Analyze utilization of resources to identify trends in spending.
  • Work with the Grant Accounting Specialist to manage vendor credits.
  • Review administrative and financial assistance expenditures.
  • Prepare and distribute monthly reconciliations for vendor feedback.
  • Address vendor inquiries and concerns in coordination with the Grant Manager.
  • Support the Holocaust team with case management and administrative tasks.
  • Assist in the production and distribution of vendor payments.
  • Manage gift card processing and related data tracking.
  • Participate in program events, assisting with logistics and accessibility.
  • Implement financial assistance programs for urgent needs.
  • Gather and report data as required for compliance and audits.
  • Provide administrative support to the Director and team members.
  • Maintain accurate records and assist in daily operations.
  • Offer backup support for administrative functions as needed.

Qualifications:

  • Bachelor's degree preferred.
  • 1-3 years of experience in accounting or a related field, with familiarity in budget management.
  • Experience in non-profit organizations is advantageous.
  • Proficient in database management and analysis.
  • Strong skills in MS Office Suite, particularly Excel.
  • Exceptional organizational abilities and attention to detail.
  • Creative problem-solving skills to address operational challenges.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills to foster collaboration.

We offer a hybrid work environment, competitive compensation, medical benefits, paid time off, and retirement plans.

Ferd & Gladys Alpert Jewish Family & Children's Services is an equal opportunity employer, committed to diversity and inclusion in the workplace.