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Front Office Coordinator

1 month ago

Orlando, Florida, United States Fresh Form Draft Full time
Job Title: Front Office Assistant

We are seeking a highly organized and detail-oriented Front Office Assistant to join our team at Fresh Form Draft in Orlando, FL.

Job Summary:

The Front Office Assistant will serve as the first point of contact for visitors and clients, ensuring a professional and welcoming atmosphere. This role will handle a variety of administrative duties, support daily office operations, and assist with front desk management to maintain an organized and efficient work environment.

Key Responsibilities:
  • Greet and direct visitors, clients, and staff with professionalism and courtesy, answering inquiries and providing assistance as needed.
  • Answer, screen, and forward incoming calls, taking messages and directing them to the appropriate team members.
  • Receive and distribute mail and packages; assist with outgoing shipments as required.
  • Manage appointment bookings, maintain calendars, and coordinate meetings for staff and management.
  • Input and maintain accurate records of office correspondence, appointments, and contacts in company databases.
  • Monitor office supplies and equipment, ensuring they are stocked and functional; coordinate with vendors for replenishment.
  • Organize and maintain office files, both electronic and physical, ensuring all documents are properly stored and accessible.
  • Provide general administrative support, including copying, faxing, scanning, and assisting with special projects when required.
Requirements:
  • High school diploma or equivalent; some college education in business administration is a plus.
  • Proven experience in an office or administrative role is preferred.
  • Excellent organizational and multitasking skills.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Professional demeanor and appearance.
  • Ability to work in a fast-paced environment and handle various tasks with efficiency.
What We Offer:
  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package, including health insurance, dental and vision coverage, retirement savings plan, and paid time off.
  • Opportunities for professional development and advancement within the company.
  • Vibrant office culture with a collaborative and supportive team environment.