Community Association Manager

1 week ago

Miami, United States Affinity Management Services Full time
Job Title: Community Association Manager

About the Role:

As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well-managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owners' needs, managing vendors, and overseeing the association's finances.

Key Responsibilities:

* Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
* Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
* Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
* Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
* Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
* Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
* Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
* Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
* Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
* Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
* Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
* Respond to and act on association emergencies in a timely manner.
* Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
* Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
* Review and approve payroll for direct employees and vendor invoices before payment.

Requirements:

* Bilingual (English, Spanish) Preferred.
* Active CAM License.
* Minimum 5 years of management experience.
* Experience with High-Rise Condominiums and HOA Management.
* General Computer Skills.

What We Offer:

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including:

* Fully paid medical insurance
* Voluntary dental, vision, life insurance, and short-term disability
* 401(K) Plan after 90 days of employment

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

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